Job Description

Location:

Satheesh Balaji Matriculation Higher Secondary School, Kolathur, Chennai

Employment Type:

Full-Time

About the School

Satheesh Balaji Matriculation Higher Secondary School is dedicated to nurturing young minds to become future leaders and well-rounded individuals. We believe in combining academic excellence with holistic development through an environment of care, innovation, and integrity.

Position Overview

The

Administration Manager

plays a pivotal role in ensuring the smooth and efficient operation of all administrative functions within the school. The role involves overseeing day-to-day operations, managing administrative staff, liaising with parents, vendors, and external stakeholders, and ensuring that all non-academic aspects of the school function seamlessly to support student learning and staff productivity.

Key Responsibilities1. Administration & Operations

Oversee and coordinate all administrative processes, ensuring the school runs efficiently and effectively. Supervise administrative and support staff, assigning tasks and monitoring performance. Develop and implement administrative systems, policies, and procedures aligned with the school's goals. Ensure smooth coordination between academic and non-academic departments.

2. Parent Relations

Act as the primary contact for parents regarding administrative queries, concerns, and feedback. Manage communication channels between parents and the school management. Support the Principal in organizing parent meetings, open houses, and school communication updates.

3. Vendor & Resource Management

Manage relationships with vendors, contractors, and service providers (e.g., transport, maintenance, stationery, catering, etc.). Negotiate contracts and ensure quality and timely delivery of goods and services. Maintain accurate records of vendor payments, contracts, and renewals.

4. Event & Facility Management

Plan and coordinate all school events, functions, and celebrations, ensuring timely execution and logistical readiness. Oversee maintenance, cleanliness, and security of the school premises. Manage property upkeep, repairs, and renovation projects in coordination with vendors.

5. Stock & Inventory Management

Maintain proper records of school assets, furniture, lab equipment, and stationery. Conduct periodic stock audits and ensure optimal inventory levels. Monitor utilization and prevent wastage or loss of school resources.

6. External Affairs & Compliance

Coordinate with local authorities, educational boards, and government bodies for licenses, approvals, and inspections. Ensure compliance with all statutory and safety regulations. Represent the school in community, media, and public relations activities when required.

7. Leadership & Team Management

Lead and motivate the administrative team to perform efficiently and with accountability. Conduct regular meetings to review performance, set goals, and resolve issues. Provide training and professional development support for administrative staff.

Key Skills & Competencies

Strong leadership and organizational skills Excellent communication and interpersonal abilities Problem-solving and conflict resolution skills Ability to multitask and handle pressure effectively Proficiency in MS Office and school management systems Attention to detail and a proactive attitude

Qualifications & Experience

Bachelor's degree in Business Administration, Management, or a related field (Master's preferred). Minimum of

5 years' experience

in school administration or operations management. Prior experience in educational institutions will be highly valued.

Reporting To:

Principal / School Management

Job Type: Full-time

Pay: ?30,000.00 - ?40,000.00 per month

Application Question(s):

Do you have any previous experience working in school/college or any other relevant educational environment? Have you read the Job description? If yes, please specify why you think you'd be a good fit for this role?
Experience:

Education administration: 5 years (Required)
Work Location: In person