The Admin Manager will be responsible for managing and streamlining administrative operations across Incorp's multiple offices in Mumbai. This role ensures smooth functioning of all facilities, workplace safety, infrastructure upkeep, vendor management, and employee engagement support. The individual will also play a key role in organizing special events and ensuring a consistent and efficient experience across all Incorp Mumbai locations.
Key Responsibilities:
1. Administration & Facilities Management
Oversee day-to-day office administration for all Mumbai offices (including Sion, Vashi, Gift City liaison, and other shared facilities).
Supervise housekeeping, pantry, front office, courier, and security operations.
Manage facility-related maintenance (electrical, plumbing, air-conditioning, etc.) to ensure a safe and efficient workplace.
Ensure compliance with company standards on hygiene, space utilization, and asset management.
Coordinate AMC (Annual Maintenance Contracts), repairs, and office utilities.
2. Infrastructure & Vendor Management
Oversee office infrastructure upkeep and improvements in coordination with IT, procurement, and projects teams.
Manage vendor relationships and negotiate contracts for facilities, transport, housekeeping, and office supplies.
Monitor vendor performance and ensure timely service delivery.
Prepare and manage administrative budgets, expenses, and cost optimization plans.
3. Safety, Security & Compliance
Ensure all safety protocols, fire drills, and emergency response plans are in place and updated.
Liaise with building management and local authorities on compliance and safety matters.
Maintain records for insurance, licenses, and statutory requirements.
4. Events & Employee Engagement Support
Plan and execute in-office events, celebrations, and engagement initiatives in coordination with HR and culture teams.
Support company-wide events, townhalls, training sessions, and leadership meetings hosted in Mumbai offices.
Manage logistics for visitors, leadership travel, and cross-location coordination.
5. Operational Excellence
Drive continuous improvement initiatives for workplace efficiency and employee experience.
Implement admin processes, SOPs, and digitized workflows for approvals and tracking.
Prepare regular MIS reports on facilities, costs, and admin KPIs.
Qualifications & Experience:
Graduate in any discipline (MBA/PG in Administration or Facilities preferred).
8-12 years of experience in office administration, facilities, or corporate services, preferably in multi-location setups.
Strong vendor management, negotiation, and budgeting skills.
Excellent communication, planning, and problem-solving abilities.
Exposure to EHS (Environment, Health & Safety) and statutory compliance preferred.
Key Competencies:
Leadership & Team Management
Attention to Detail
Collaboration & Coordination
Cost Consciousness
Crisis & Risk Management
Execution Excellence
Job ID
1106
Job Type
Full-time
Experience
5 - 10 Years
Location
Mumbai
Department
Administration
Posted
18 hours ago
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