Job Description

Administration, Manager, Fund Services


Established in 2004, Morgan Stanley Fund Services (MSFS) is a global business within the Institutional Equities Division (IED) that provides fund administration services for over $700billion in assets across 350+ hedge funds, private equity and large family offices clients. Our best-in-class offering includes accounting and investors services, portfolio analytics, middle-office functions, regulatory and financial reporting, and tax services. Delivering these services to our clients and their investors is a diverse team of 1,400 highly skilled employees across the globe based in New York, London, Glasgow, Dublin, Mumbai, Bengaluru, and Hong Kong. Joining MSFS, you will discover a dynamic environment where every day offers new opportunities for personal growth and innovation. Here at MSFS your career isn't just a job, it's an incredible journey fueled by collaboration, challenge, and the chance to make a meaningful impact to our business, our clients, their investors and the wider Morgan Stanley franchise.


Since 1935, Morgan Stanley is known as a global leader in financial services, always evolving and innovating to better serve our clients and our communities in more than 40 countries around the world.


What you'll do in the role:


Exclusive control of business schedule and diary management. Maintain calendars for Management, arrange internal and external meetings. Pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds. Extensive verbal and written interaction with operational group and internal colleagues. Co-ordinate and book all travel including flights, hotels, currency, taxis etc within the Firmwide Expense Policy. Ensure relevant agendas and itineraries are organized in advance for visitors, from other locations as well as provide admin support in terms of hotels, workspace, office access, etc. Provide admin support for any ad hoc team projects e.g. offsites, onsite, town halls, social events, etc and coordinating with relevant teams / support team for logistics. Assist with new hire orientation and IT setup/coordination, taking complete responsibility for onboarding of New Hirers in the team and coordinate with HR, IT and other teams for their account creation, desk, PC setup and other admin support required. Updating of Space Management system of workspace in the system. Keep a track of Visitors and updating the Corporate Services team of their travel dates. Coordinate with vendors for processing monthly invoices Supporting business during hiring drives, schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates. Assist in collecting and submitting expense statements and coordinating reimbursements. Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required. Handle the purchasing and maintenance of departmental office supply Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.) Assist in preparing reports, metrics, presentations, and other documents using Microsoft Office products such as PowerPoint, Excel, and Word


What you'll bring to the role:


Prior administrative or related experience, minimum 5 years. Excellent written, verbal and interpersonal communication skills. Attention to detail Flexible attitude and excellent judgment skills Ability and willingness to manage multiple priorities in a professional manner Highly service-oriented individual with the ability to work well both as an individual contributor and -as part of a team. Able to take independent initiative for action within areas of responsibility. Highly trainable with ability to learn and open to taking on new projects. Ability to use Microsoft Word, Excel, Powerpoint, Outlook and other Microsoft applications. Maintain confidentiality on all aspects of workload. An experienced, confident, friendly, outgoing people orientated personality required, who is able to -Liaise with people on all levels to achieve work goals. Ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently. Pro-active ?can do? Approach. Ability to use own initiative and judgement Highly organised and capable of multi-tasking to meet deadlines. Good organisational skills and able to follow up outstanding items as necessary Strong team player Excellent time/priority management skills and communication skills

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work.


To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-officesinto your browser.


Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.