Job Description

Preferred candidates from Real Estate Industry

Job Title:

Administration Manager

Department:

Administration

Location:

Chennai

Experience Required:

8-12 years (Minimum 3-5 years in a managerial role)

Job Purpose:

To manage, supervise, and streamline all administrative functions of the organization, ensuring smooth operations, regulatory compliance, cost-effectiveness, and high service standards across all sites and departments.

Key Responsibilities:

1. Office and Facility Management

Oversee day-to-day office operations, facility upkeep, maintenance, and housekeeping. Manage office infrastructure, security, utilities, and compliance with health & safety norms. Coordinate repairs, renovations, and service contracts (AMC, pest control, CCTV, etc.).

2. General Administration

Manage administrative procurement (stationery, pantry, uniforms, etc.). Vendor management: empanelment, negotiation, billing, and service quality. Maintain inventory control and optimize administrative expenses.

3. Transport and Travel Management

Supervise company transport operations including route planning, vehicle maintenance, and driver coordination. Handle staff travel arrangements - ticketing, accommodation, and itineraries.

4. Statutory Compliance and Licenses

Ensure timely renewal and maintenance of statutory licenses (labour licenses, fire, building occupancy, etc.). Liaise with government bodies and consultants for inspections and approvals.

5. Asset and Records Management

Maintain administrative documentation and records - contracts, AMC files, asset registers, and gate pass logs. Track and ensure return of company assets on employee separation.

6. Team Leadership and Coordination

Lead admin staff across locations including housekeeping, drivers, and support personnel. Coordinate with HR, Projects, and Security departments for administrative requirements.

7. Event and Visitor Management

Plan and execute office events, board meetings, and staff engagements. Supervise front office, visitor protocols, and hospitality standards.

Qualifications and Skills:

Graduate / Postgraduate in Business Administration or relevant field. Proven experience as an Administration Manager or similar role. Strong leadership, planning, and multitasking skills. Proficient in MS Office and ERP-based admin tracking tools. Excellent communication and negotiation abilities. Knowledge of safety and compliance standards is essential.

Candidate Profile:

Educational Qualification:

Graduate (Preferred) / Army Service Equivalency

Service Background:

Retired from Indian Army (JCO/NCO) with administrative/logistics/regiment handling experience

Strong leadership and organizational skills Command over team discipline and punctuality Excellent crisis handling and coordination abilities Working knowledge of MS Office/ERP and basic reporting
Job Types: Full-time, Permanent

Pay: ₹300,000.00 - ₹500,000.00 per year

Benefits:

Cell phone reimbursement Health insurance Leave encashment Life insurance Provident Fund
Schedule:

Day shift
Work Location: In person