Job Description

We are seeking a proactive, detail-oriented, and highly organized individual to take on a multi-faceted role combining

Office Administration, Facility Management, Accounting Support (Accounts Payable), and Executive Assistance. The

ideal candidate will be capable of managing day-to-day administrative and financial operations, supporting senior

executives, handling vendor management, and maintaining an efficient and well-organized office environment.

Key Responsibilities:

1. Office Administration & Facility Management

? Ensure smooth functioning of daily office operations and upkeep.

? Oversee facility hygiene, security, seating, and infrastructure management.

? Manage office supplies, pantry, housekeeping, and maintenance services.

? Coordinate with internal teams for space planning and resource allocation.

? Ensure compliance with internal policies and admin protocols.

2. Vendor Management & Procurement

? Identify, evaluate, and onboard vendors based on business requirements.

? Negotiate pricing and service-level agreements, track renewals and payments.

? Procure office essentials (furniture, IT peripherals, pantry items, etc.).

? Maintain vendor databases, service history, and performance records.

? Ensure timely and cost-effective purchasing with quality control.

3. Executive & Personal Assistance

? Manage CEO's schedule, meetings, travel arrangements, and correspondence.

? Serve as a liaison between CEO and internal/external stakeholders.

? Handle confidential information and professional communication with discretion.

? Organize internal and off-site meetings/events and manage logistics.

? Prepare presentations, reports, and maintain a filing system.

4. Accounts Payable & Finance Support

? Handle invoice processing, vendor payment queries, and reconciliation.

? Act as a single point of contact for AP-related issues and escalations.

? Understand end-to-end Procure-to-Pay (P2P) workflows.

? Analyze financial data and assist in timely approvals and reporting.

? Collaborate with Procurement and Logistics on PO and receipting queries.

? Maintain compliance with accounting policies and US tax regulations (where applicable).

Requirements & Skills:

? Graduate in any discipline (preferred: BBA / B.Com / BA)

? 5+ years of relevant experience in administration, AP, or EA roles

? Excellent organizational, time-management, and communication skills

? High proficiency in MS Office Suite (Excel, Word, Outlook)

? Ability to multitask and manage priorities independently

? Strong coordination, negotiation, and vendor management skills

? Confidentiality, discretion, and professionalism are a must

? Knowledge of accounting principles and invoice lifecycle is a plus

Interested candidates can share their CV at unosource916@gmail.com

Job Types: Full-time, Permanent

Pay: ?420,000.00 - ?480,000.00 per year

Benefits:

Provident Fund
Schedule:

Day shift Fixed shift
Work Location: In person