Job Description

Admin Head-Constructions

Job Summary

The Admin Head will be responsible for overseeing and managing the day-to-day administrative operations of the organization. This role ensures smooth functioning of office facilities, vendor management, compliance of administrative policies, and support to all departments for their operational requirements.

Key Responsibilities

Office Administration & Facility Management

Ensure smooth day-to-day functioning of the office and administrative activities. Supervise housekeeping, security, pantry, reception, and overall office maintenance. Manage office infrastructure, seating arrangements, repairs, and AMC (Annual Maintenance Contracts).

Vendor & Purchase Management

Identify, evaluate, and finalize vendors for office supplies, stationery, housekeeping material, IT peripherals (in coordination with IT), etc. Negotiate rates, prepare comparative statements, and maintain cost-effective procurement. Ensure timely purchase, delivery, and stock management of all admin-related items.

Asset & Inventory Management

Maintain records of company assets (laptops, desktops, furniture, access cards, ID cards, etc.). Oversee tagging, issuing, and returning of assets to employees. Conduct periodic audits of admin inventory and assets.

Attendance, Compliance & Support

Coordinate with HR/Payroll for attendance, biometric system, and access control. Ensure adherence to company policies related to office timings, visitors, and security. Support HR & Management during audits, inspections, or statutory visits (if applicable to admin).

Travel, Events & Logistics

Manage travel bookings, hotel arrangements, and local logistics for employees and guests. Coordinate office events, trainings, meetings, and conferences (venue, setup, refreshments, logistics). Handle courier services, dispatches, and document movement.

People & Team Management

Lead the admin team (front desk, housekeeping, office assistants, drivers, etc.). Allocate work, monitor performance, and ensure discipline within the admin staff. Conduct regular meetings with admin team to review work, issues, and improvement areas.

Budgeting & Cost Control

Prepare and manage the administration budget (rent, utilities, consumables, maintenance, etc.). Monitor admin expenses and implement cost-saving measures without impacting quality.

Health, Safety & Office Environment

Ensure a safe, clean, and professional work environment for employees. Coordinate fire safety drills, basic safety measures, and emergency readiness (in coordination with building management). Address employee complaints related to admin issues promptly.

Key Skills & Competencies

Strong leadership and people management skills Excellent coordination and follow-up ability Vendor negotiation and relationship management Problem-solving and decision-making skills Good communication skills (written & verbal) Ability to work under pressure and handle multiple tasks High sense of ownership, discipline, and confidentiality
Contact- +91-9294609178

Job Types: Full-time, Permanent

Pay: ₹50,000.00 - ₹80,000.00 per month

Benefits:

Cell phone reimbursement
Work Location: In person