Job Description

Job Title:

Administration Executive / Associate

Experience:

3 - 5 years

Location:

Bengaluru, India (IISc Campus)

Responsibilities:

Manage day?to?day administrative operations: cash advances, petty cash, invoices, vendor payments and basic bookkeeping in coordination with FSID finance team. Liaise with FSID HR/Admin to onboard new hires, maintain payroll documentation, and track attendance and leave records. Coordinate purchase requisitions, obtain quotations, prepare purchase orders, and follow up with suppliers/logistics for timely deliveries. Maintain physical and digital inventory of consumables, spares, and capital equipment; trigger re?orders based on stock levels. Oversee facility upkeep and maintenance: schedule AMC services, manage housekeeping, security, utilities and repairs for lab and office spaces. Prepare monthly expenditure statements, budget?vs?actual reports, and support internal/external audits. Arrange travel, meetings, events, and visitor logistics to keep projects running smoothly. Continuously streamline admin processes, negotiate cost?effective solutions, and maintain complete documentation.

Requirements:

Bachelor's degree in commerce, Business Administration, or related discipline. 3 - 5 years of hands?on administrative or operations experience, preferably in a startup, research lab or small manufacturing setup. Proficiency with MS Excel/Google Sheets and familiarity with accounting/ERP tools (e.g., Tally, Zoho Books). Working knowledge of procurement workflows and basic statutory compliances (GST, TDS, PF/ESI) is a plus. Excellent organizational, communication and negotiation skills; fluency in English and Hindi (Kannada an advantage). Street?smart, resourceful self?starter who thrives with minimal supervision in a fast?paced environment.
Job Type: Full-time

Pay: ?10,661.42 - ?36,384.01 per month

Work Location: In person