Job Description

:

Genesis BCW is currently looking for Administration Executive and Finance Support for its Mumbai office.

The roles and responsibilities for this position is as mentioned below:

HR support activities:

\xc2\xb7 Coordinating with HR for new hires: I card, Access card, visiting cards, opening a salary account, and procuring official SIM cards.

\xc2\xb7 Organizing an employee forum and arranging for snacks Job-well-done certificates, employee vouchers, and hampers Sending monthly attendance reports to HR for the salary process (third-party admin support team).

Calendar management:

\xc2\xb7 Managing Leadership\'s Calendar, Expense etc.

\xc2\xb7 Approval of attendance and timesheets of their reportees.

\xc2\xb7 Filling travel expense claims.

\xc2\xb7 Travel booking, generating boarding passes, filling out travel requests on their behalf, and raising purchase orders for their travel.

\xc2\xb7 Placing orders for their lunch / team lunches / celebrations, as and when required.

Manpower and office support: -

\xc2\xb7 Assisting client visits, i.e., informing the base team about the client\'s arrival, parking, access to the meeting room, and lunch or snack arrangements during the visit

\xc2\xb7 On request advising or guiding travel arrangements for overall office staff, i.e., booking flights, accommodations, and ground transfers.

\xc2\xb7 Ensuring and training staff to file expenses with correct approvals in the limited tenure after the travel is complete.

\xc2\xb7 Procuring official SIMs from Vodafone or Airtel as per the company policies for employee\'s official use.

Support to the client servicing team:

\xc2\xb7 Training to raise purchase order, file expenses and update bank and account details on Maconomy for reimbursement.

\xc2\xb7 On request, providing estimates for getting client purchase orders for the upcoming activity.

Support to Finance: -

\xc2\xb7 Blue Dart Airtel & Vodafone working.

\xc2\xb7 Filling Admin expenses

\xc2\xb7 Raising purchase order for monthly office purchase sending those purchase order to vendor to seek timely invoices.

\xc2\xb7 Checking client purchase order and approvals to approve the raised purchase order by client servicing team.

\xc2\xb7 Approving expenses by checking budget, task description & authorized persons approval. After approving forwarding, it too next level for reimbursement clearance. Maintaining a tracker for estimates Purchase order& its invoice.

\xc2\xb7 Maintaining PO tracker, estimate file & Estimate tracker.

\xc2\xb7 Sending purchase order, invoices, and client PO on the DMACQ for Uploading

\xc2\xb7 Taking provisions on the month end if purchase orders and expenses are not settled by end of the month.

\xc2\xb7 Chasing affiliate to share the invoices at the earliest.

Requirements:

Education: Graduate

Experience: 2- 3 years in Admin, EA roles.

Interested Candidates can send in their resumes at Namrata.Dey@bcw-global.com

BCW