Job Description

#

Administration Executive -- Admin Team

1. Context

To provide assistance in Admin activities

2. Organogram

Manager - People and Culture & Admin

|



Administration Executive

3. Key Objective of the Job

To ensure efficient & smooth day-to-day operation of Admin.

4.

Key

Deliverables

Manage office supplies, printing stocks and place orders after negotiations. Arrange travel and accommodations - book and/or coordinate the travel tickets - Train, Flights and hotels as per the needs of the team and search for suitable and safe hotel and travel options for the team in the remote areas as well. Coordinate and find out vendors (Food, vehicle, projector, etc.) in different parts of the country to support programme needs. Negotiate the best rates for the organisation, ensuring quality services as well. Organise a filing system for important and confidential company documents. Be available to answer queries by employees on travel updates as well. Need to be available for the last-minute bookings - at times on weekends. Book meeting rooms as required. Distribute and store correspondence (e.g. letters, emails, and packages). Supervise, monitor and guide the junior staff. Support the other teams for day-to-day requirements. Ensure venue/hall bookings in advance for quarterly/annual reviews, events such as picnic, annual day, outstation conferences, etc. Any other office and admin-related work given from time to time.

5. Job Challenge

To ensure work gets completed on time without hassle.

6. Specialised job competencies

Multitasking Proactive approach Problem solving attitude Negotiation skills

7. Educational Qualification

Bachelor's degree with 5 to 6 years of relevant field preferred.

8. Desired Experience

Proven experience as an Administrative Executive, travel desk, or similar roles. Proficient in MS Office (MS Excel and MS PowerPoint, in particular). Excellent organisational and multitasking abilities. Negotiation skills. A keen eye for detail. Strong communication skills (both written and verbal). Integrity and professionalism.

9. Location

Mumbai

10. Salary Range

Rs. 30000/- per month or above (Based on experience) Rs. 5000 Travel reimbursement Rs. 2000 Therapeutic reimbursement * Rs. 5000 Annual Training allowance