Job Description

Job description

Job Title: Administration Executive / Associate

Experience: 3-5 years

Location: Bengaluru, India (IISc Campus)

Key Responsibilities:

Manage day-to-day administrative operations, including handling cash advances, petty cash, invoices, vendor payments, and basic bookkeeping in coordination with the FSID finance team. Coordinate with FSID HR/Admin for onboarding new hires, maintaining payroll documentation, and tracking attendance and leave records. Handle procurement activities: raise purchase requisitions, collect quotations, prepare purchase orders, and follow up with vendors and logistics partners to ensure timely deliveries. Maintain both physical and digital inventory of consumables, spare parts, and capital equipment; monitor stock levels and initiate re-orders when necessary. Oversee facility maintenance and operations, including scheduling AMC services, managing housekeeping, security, utility bills, and repairs for lab and office spaces. Prepare regular financial reports, including monthly expenditure summaries and budget vs. actual analyses; support internal and external audit processes. Organize travel arrangements, meetings, events, and visitor logistics to ensure smooth project execution. Continuously improve administrative workflows, negotiate cost-effective solutions, and ensure accurate and complete documentation across processes.
Requirements:

Bachelor's degree in Commerce, Business Administration, or a related field. 3-5 years of relevant experience in administration or operations, preferably within a startup, research lab, or small manufacturing environment. Proficient in MS Excel/Google Sheets; familiarity with accounting or ERP software (e.g., Tally, Zoho Books). Working knowledge of procurement processes and basic statutory compliances (GST, TDS, PF/ESI) is an added advantage. Strong organizational, communication, and negotiation skills; fluency in English and Hindi required. Knowledge of Kannada is a plus. A proactive, resourceful self-starter who can work independently and efficiently in a fast-paced setting.
How to Apply:

Please complete the application form to apply for the role.

https://forms.gle/NYNQL8CFbJSsm9d28

Note:

Only candidates who submit the form will be considered.

Job Type: Full-time

Pay: ?8,086.00 - ?42,064.69 per month

Benefits:

Health insurance Paid sick time Provident Fund
Ability to commute/relocate:

Bangalore, Karnataka: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

Do you have purchase and inventory management experience?
Work Location: In person