Administration Assistant

Year    MH, IN, India

Job Description

Role Overview



We are looking for a

smart, proactive, and highly organized Personal Assistant

to support the Directors of Offish Character Art Studio. The ideal candidate will be a

quick thinker

with excellent communication and coordination skills, capable of managing multiple responsibilities in a creative yet structured environment.

This role requires someone who not only manages schedules and communications but also understands the

administrative, operational, and contractual side of running a studio

.

Key Responsibilities



Manage and coordinate the

calendars and appointments of both Directors

efficiently. Act as a

communication bridge

between Directors, internal teams, and external stakeholders. Handle

emails, calls, meetings, and documentation

with professionalism and clarity. Oversee

administrative operations

, maintain organized filing systems, and ensure smooth day-to-day workflow. Review and understand

tenders, contracts, and official documents

; assist in documentation and submission processes. Provide

legal and compliance support

by coordinating with consultants or lawyers (basic LLB knowledge is a plus). Support

PR and HR activities

--from recruitment coordination to public communication and studio representation. Draft reports, proposals, and presentations; ensure all communications are well-written and articulate. Coordinate with vendors, clients, and production teams for project-related requirements. Contribute creatively where needed--especially if from a

design or creative education background

. Handle sensitive and confidential information with discretion.

Skills & Qualifications



Bachelor's degree (Design, Management, Communications, or Law preferred). Prior experience as a Personal/Executive Assistant or in an administrative/coordinating role. Strong understanding of

administrative processes

, contracts, and tender documentation. Excellent command of

English and Hindi

(spoken and written). Proficiency in

MS Office, Google Workspace

, and preferably basic design software (Adobe Suite, Canva, etc.). Good knowledge of

PR, HR, and office coordination

.

Legal or LLB background

will be a strong plus. Organized, detail-oriented, and capable of multitasking in a fast-paced environment. Confident communicator, persuasive, and a good listener with strong interpersonal skills. Quick thinker with initiative, problem-solving ability, and a sense of ownership.

Why Join Offish



Work directly with the creative leadership of one of India's most unique design and build studios. Be part of a team that combines

art, design, and engineering

to create unforgettable experiences. Grow across creative, managerial, and administrative domains.

About Offish Character Art Studio



Offish is a unique facility in Mumbai that blends

conceptual design and physical manufacturing services

for the entertainment industry. From characters and sets to large-scale creative builds, Offish works across mediums to bring imaginative ideas to life.

Job Type: Full-time

Pay: ₹18,000.00 - ₹22,000.00 per month

Benefits:

Food provided
Ability to commute/relocate:

Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelor's (Required)
Language:

English (Required)
Location:

Mumbai, Maharashtra (Required)
Willingness to travel:

25% (Required)
Work Location: In person

Beware of fraud agents! do not pay money to get a job

MNCJobsIndia.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.


Job Detail

  • Job Id
    JD4471257
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    MH, IN, India
  • Education
    Not mentioned
  • Experience
    Year