Job Description

Administration Assistant

Location : Wakad, Pune

Experience : 1-3 years

About Us:

Y4D Foundation works with the mission of "Empowering The Underprivileged" through intensive programs focused on education, health, and livelihood.

Job Summary:

The ideal candidate will support daily office operations, ensuring a clean and organized workplace, overseeing facilities and asset management, and coordinating events. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

1. Office Management

Maintain a clean, organized, and safe office environment.

Manage office supplies and inventory, ensuring timely reordering.

2. Facilities Management

Oversee the maintenance of office facilities and ensure equipment functionality.

Coordinate with vendors for repairs, maintenance, and upgrades.

3. Asset Management

Track and manage the allocation of office equipment and assets.

Maintain a record of equipment distribution and ensure timely return of assets.

4. Vendor and Contract Management

Manage relationships with external vendors and negotiate service contracts.

Ensure adherence to contractual terms and monitor vendor performance.

5. Event Coordination

Organize and manage office events, meetings, and conferences.

Coordinate logistics, including travel arrangements and venue setups.

6. Health and Safety

Ensure compliance with workplace health and safety regulations.

Maintain emergency preparedness plans and oversee periodic safety drills.

7. Records and Documentation

Maintain administrative records, including asset logs, expense reports, and visitor logs.

Organize and update office documentation for easy access and retrieval.

Qualifications and Skills:

Graduate degree in any field preferred.

1-3 years of experience in an administrative or office support role.

Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Good written and verbal communication skills.

Strong organizational and time-management skills.

Ability to work independently and prioritize tasks.

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?25,000.00 per month

Ability to commute/relocate:

Wakad, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

Are you an immediate joiner?
Language:

English (Required)
Location:

Wakad, Pune, Maharashtra (Preferred)
Work Location: In person