Job Description

Position:

Administrative Assistance

Location:

Gurugram, India (On-site preferred)

Key Responsibilities

Administrative Coordination

Manage calendars, meetings, travel schedules, and event logistics for leadership and core team.

Maintain digital and physical records, documents, and reports.

Vendor & Partner Management

Act as liaison for vendors, service providers, and enterprise collaborators.

Coordinate with legal, finance, and external consultants for MoUs, JVs, CSR tie-ups.

MoU & Documentation Support

Draft, maintain, and track MoUs with educational institutions, enterprises, and collaborators.

Follow up on documentation deadlines, execution status, and repository updates.

Travel & Logistics

Plan and coordinate domestic/international travel, itineraries, accommodation, and bookings.

Support travel-related expense tracking and reimbursements.

Internal Operations Support

Work closely with HR, finance, and marketing to support seamless operations.

Facilitate onboarding/offboarding of gig workers, interns, and short-term consultants.

Meeting Coordination

Schedule internal and external review calls, prepare minutes, and ensure follow-ups.

Support CEO Office with investor and partnership engagements.

Requirements

Bachelor's degree in Business Administration, Commerce, or related field.

2-5 years of experience in office coordination, operations, or executive assistance.

Excellent written and verbal communication skills.

Proficiency in tools like Google Workspace, Microsoft Office, Zoom, and Notion.

Prior exposure to startups, AI/tech firms, or educational institutions is a plus.

What We Offer

Opportunity to work in a fast-growing AI ecosystem with national and global partnerships.

Exposure to high-impact projects across AI education, workforce upskilling, and agentic platforms.

A collaborative and innovation-led culture backed by purpose and agility.

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Schedule:

Day shift
Work Location: In person