Job Description

Role Overview

We are looking for a female Admin Executive with a primary focus on handling internal operations and administrative tasks. The ideal candidate must be proactive, organized, and eager to grow and overseeing day-to-day admin functions.

Immediate Joiners Preferred

Key Responsibilities

Accounts & Finance

Prepare and manage invoices for retainer and fixed-bid client projects. Track payments, follow up with clients for timely collections, and maintain accounts Manage GST, TDS, and other statutory compliance documentation. Handle petty cash management and maintain accurate financial records. Raise purchase orders, process vendor invoices, and track payments. Support the finance team in monthly and quarterly financial reporting and reconciliations.

Vendor & Client Management

Build and maintain strong relationships with vendors and clients. Negotiate payment terms, ensure timely settlements, resolve queries & payment follow-ups with clients Coordinate with clients for invoice clarifications, payment schedules, and compliance requirements. Act as the point of contact for vendor on-boarding and contract documentation. Monitor vendor performance and service delivery against agreed terms.

Administration & Asset Management

Oversee day-to-day office operations to ensure smooth functioning. Manage office supplies, stationery, and inventory control. Coordinate with vendors and service providers for maintenance, utilities, and office facilities. Support travel arrangements, meeting schedules, and event coordination. Maintain proper filing systems (physical & digital) for easy record retrieval. Act as the first point of contact for office-related queries and requirements Coordinate day-to-day office administration activities.

Payroll

Handle end-to-end payroll process including validation of attendance, timesheets, and statutory deductions, ensuring accurate and timely salary release. End-to-end ownership of monthly payroll processing and release. Collect, verify, and validate employee attendance, leave records and share it with finance team Perform timely salary disbursement using the banking platform Maintain confidentiality of payroll data and employee financial records. Address employee queries related to payroll, deductions, or reimbursements.

Qualifications & Skills

Bachelor's degree in Commerce, Finance, or related field. 2-5 years of experience in accounts, finance & operations Strong knowledge of GST, TDS, invoicing, and compliance. Proficiency in MS Excel, MS Office, and accounting software (Tally/ERP or similar). Strong vendor/client management and coordination skills. Excellent communication, negotiation, and organizational skills. Ability to multitask and work independently with attention to detail.
Interested candidates please share your resume to

mathew@kutung.com

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Application Question(s):

Are you an immediate joiner ?
Experience:

Admin executive: 2 years (Preferred)
Work Location: In person