Job Description

Job Title: Admin Executive / Administrative Officer

Company:

Kardhar Electricals Pvt. Ltd.

Location:

Udaipur

Department:

Administration

Reports To:

Director / Operations Manager

Job Summary

The Admin Executive is responsible for managing day-to-day administrative operations, ensuring smooth office functioning, supporting project teams, and coordinating with vendors, clients, and internal departments. The role requires strong organizational skills, attention to detail, and the ability to handle multiple administrative tasks efficiently in an electrical contracting environment.

Key ResponsibilitiesOffice Administration

Manage daily office operations and ensure smooth functioning Maintain office records, files, and documentation (physical & digital) Handle incoming calls, emails, and correspondence Manage office supplies, stationery, and maintenance requirements
HR & Staff Support

Maintain employee records, attendance, and leave data Coordinate recruitment activities, interviews, and onboarding Assist in payroll inputs, statutory compliance records, and HR documentation Coordinate staff travel, accommodation, and site-related logistics
Project & Site Coordination

Support project teams with documentation, reports, and correspondence Maintain records related to projects, work orders, BOQs, and drawings Coordinate with site engineers for administrative requirements Track project-related approvals and submissions
Vendor & Client Coordination

Coordinate with vendors for office services, materials, and maintenance Maintain vendor records and assist in purchase documentation Support client communication related to documentation and administration
Accounts & Compliance Support

Assist accounts team with invoice tracking, expense statements, and vouchers Maintain statutory and compliance-related documents Support audits and internal reviews when required
General Duties

Ensure compliance with company policies and procedures Prepare MIS reports and administrative summaries Handle any other administrative tasks assigned by management
Required Skills & QualificationsEducation

Graduate in any discipline (B.Com / BBA / BA preferred)
Experience

2-5 years of experience in an administrative role Experience in electrical, construction, or engineering companies preferred
Skills

Strong organizational and multitasking abilities Proficiency in MS Office (Word, Excel, PowerPoint) Good communication skills (verbal & written) Knowledge of basic HR and office compliance processes Ability to coordinate with multiple teams and sites
Preferred Attributes

Experience in EPC / Electrical contracting industry Familiarity with documentation related to tenders and projects Ability to work independently and under deadlines
Compensation & Benefits

Salary: As per company standards and experience Benefits: PF, ESIC (if applicable), paid leave, and other company benefits
Job Types: Full-time, Permanent

Pay: ?8,500.00 - ?15,000.00 per month

Work Location: In person