Job Description

Position Overview:

The Admin & Travel Coordinator is responsible for managing comprehensive travel and accommodation arrangements for C-Leadership, Functional Head and employees across all levels. The role requires meticulous planning, a high level of professionalism, and strict adherence to confidentiality while ensuring seamless travel experiences.

Designation: Admin & Travel Coordinator

Employment Type - Full Time

Job Location - HSR Layout, Bangalore (Work from office only)

Key Responsibilities:

Manage end-to-end domestic and international travel arrangements for C-Leadership, Functional Heads & and employees across all levels, including flights, accommodation, ground transport, and documentation. Prepare and share accurate travel itineraries, while proactively managing any last-minute changes, cancellations, or disruptions to ensure smooth and timely communication. Manage visa applications, passport renewals, travel insurance, and all necessary travel documentation for executives, ensuring accuracy and timely processing. Ensure adherence to internal travel policies, budget limits, and audit requirements while maintaining complete and accurate travel records for reporting and compliance. Liaise with travel agencies, hotels, airlines, and other service providers to secure competitive rates and premium services, while building and maintaining strong vendor relationships to ensure high-quality service delivery. Act as the primary point of contact for all travel-related requirements and queries, ensuring timely coordination and resolution. Monitor travel expenses and ensure all bookings remain within approved budgets, while processing invoices, reimbursements, and settlements accurately and on time. Prepare periodic travel expense reports and summaries for management review, maintaining transparency and financial compliance. Provide real-time support to executives during travel emergencies or unexpected changes.

Qualifications and Skills:

Bachelor's degree in Business Administration, Hospitality Management, or a related discipline. 3-5 years of relevant experience in corporate travel coordination, preferably supporting senior leadership. Proficiency in travel management systems (Corporate booking tools etc.,). Strong command of written and verbal communication. Proven ability to manage confidential information with discretion. Exceptional organizational and multitasking abilities. Proficiency in MS Office Suite.

Additional Requirements:

High attention to detail and accuracy. Strong stakeholder management and negotiation skills. Ability to work under pressure and manage urgent, time-sensitive requests. Problem-solving skills with the ability to anticipate and address travel-related issues proactively.
Job Types: Full-time, Permanent

Pay: ₹600,000.00 - ₹800,000.00 per year

Benefits:

Cell phone reimbursement Flexible schedule Food provided Health insurance Leave encashment Life insurance Paid sick time Paid time off Provident Fund
Application Question(s):

Have experience in Corporate admin activities, Travel, Accommodation & Visa Processing experience for minimum of 4 years?
Work Location: In person