Job Description

Job Title:

Administrative Officer / Administrator / Admin Executive

Department:

Administration / Operations

Roles & Responsibilities1. General Administrative Support

Manage day-to-day administrative operations of the office. Handle incoming and outgoing communications (emails, calls, mail). Maintain office supplies inventory and place orders as needed. Organize and maintain filing systems (digital and physical). Prepare reports, memos, letters, and other documents as required.

2. Scheduling & Calendar Management

Manage and coordinate meetings, appointments, and travel arrangements for staff or executives. Book meeting rooms and ensure equipment/refreshments are arranged as needed. Send reminders and follow up on scheduled commitments.

3. Documentation & Record Keeping

Maintain up-to-date employee records, documents, and forms. Ensure confidentiality and proper filing of sensitive information. Draft and review internal documents, SOPs, and policies when required.

4. Office Management

Ensure the office environment is well-organized, clean, and presentable. Liaise with facility management for repairs, maintenance, or improvements. Coordinate with vendors, service providers, and building management as necessary.

5. Finance & Procurement Support

Assist in preparing and processing purchase orders, invoices, and expense claims. Support basic bookkeeping tasks or collaborate with the finance team. Track and manage petty cash (if applicable).

6. HR & Onboarding Assistance (If Applicable)

Support the onboarding process for new employees (ID cards, workstation setup, welcome kits). Assist in coordinating employee engagement activities and events. Maintain attendance records and leave tracking (if assigned).

7. Compliance & Policy Adherence

Ensure adherence to internal policies and procedures. Maintain up-to-date knowledge of organizational compliance requirements.

8. Communication & Coordination

Act as the point of contact between departments, clients, and vendors. Facilitate internal communication and support interdepartmental coordination.

Key Skills & Qualifications

Strong organizational and time-management skills. Excellent written and verbal communication. Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint). Ability to multitask and work under minimal supervision. Discretion with confidential information. Attention to detail and problem-solving ability.
Job Type: Full-time

Pay: ₹12,000.00 - ₹15,000.00 per month

Benefits:

Cell phone reimbursement Provident Fund
Ability to commute/relocate:

Guduvanchery Lake, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)
Experience:

Database administration: 3 years (Preferred)
Work Location: In person