The Office Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the office. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.
The Secretary provides high-level administrative support by handling information requests, performing clerical functions, and assisting senior management in day-to-day tasks. The role requires professionalism, confidentiality, and excellent communication skills.
Key Responsibilities:
Handle incoming and outgoing calls, emails, and correspondence.
Assist in filing, scanning, photocopying, and maintaining office records.
Manage office needs and ensure material availability.
Support the team with scheduling meetings, appointments, and travel arrangements.
Perform basic data entry and document preparation tasks.
Coordinate with courier services, vendors, and maintenance personnel.
Ensure cleanliness and orderliness of the office.
Assist in HR and accounting tasks when required.
Manage calendars, schedule meetings, and coordinate appointments.
Prepare reports, presentations, and correspondence.
Maintain confidential files and handle sensitive documents.
Take dictation and minutes during meetings; distribute as needed.
Liaise with internal departments and external stakeholders.
Arrange travel and accommodation for executives.
Screen calls and manage emails on behalf of senior staff.
Ensure timely reminders for follow-ups and important tasks.
Requirements:
Bachelor's degree or equalant.
Proficiency in MS Office, (Word, Excel, PPT, Outlook), Google, ChatGPT.
Good communication and interpersonal skills.
Ability to multitask and prioritize work.
Previous experience in a similar role is an advantage.
Bachelor's degree in Administration, Secretarial Studies, or related field.
Proven work experience as a secretary or Executive Assistant.
Strong organizational and time-management skills.
Excellent verbal and written communication.
Discretion and trustworthiness with confidential information.
Contact:
Mugundhan at +91 80721 99268, Mail at mugundh@ades.in
Job Type: Full-time
Pay: ₹12,000.00 - ₹15,000.00 per month
Benefits:
Cell phone reimbursement
Commuter assistance
Internet reimbursement
Schedule:
Day shift
Monday to Friday
Night shift
Weekend availability
Supplemental Pay: