Job Description

1. Statutory Compliance & Industrial Relations

Ensure 100% compliance with all statutory requirements under applicable Business & labour laws - as applicable in the Admin's purview. Oversee timely renewal and remittance of statutory licenses and returns in the - as applicable in the Admin's purview. Liaise with statutory departments for inspections, hearings, and compliance submissions - as applicable in the Admin's purview. Maintain updated statutory registers, records, and ensure statutory displays at all times and facilitate inspections or audits - as applicable in the Admin's purview. Support HR Team in maintaining harmonious Industrial Relations environment at the plant.

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2. All Support Services Manpower Control

Implement and monitor attendance systems for workforce. Verify and process monthly contractor bills and ensure timely payment. Review and renew contractor agreements, monitor compliance, and maintain contractor documentation.

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3. Security Management

Ensure comprehensive plant security through trained manpower, electronic surveillance (CCTV), and access control systems. Liaise with security agencies for recruitment, training, and deployment of guards. Conduct periodic security audits and implement corrective measures. Manage fire safety systems and emergency response drills in coordination with EHS. Coordinate with local police and district authorities for security-related matters.

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4. Canteen & Welfare Management

Oversee daily canteen operations, hygiene, and food quality. Conduct regular canteen committee meetings and ensure compliance with 5S and safety standards. Arrange periodic health check-ups of canteen staff and ensure personal hygiene norms. Manage procurement of canteen equipment, consumables, and annual maintenance contracts (AMCs). Ensure smooth and timely distribution of uniforms to employees.

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5. Housekeeping, 5S & Facility Management

Ensure high standards of housekeeping, pest control, horticulture, and sanitation across plant premises. Drive 5S and Kaizen initiatives to maintain workplace efficiency and cleanliness. Oversee building, HVAC, STP, and water management systems maintenance through AMCs. Ensure facility upkeep, space utilization, and timely repair of plant infrastructure.

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6. Transport & Travel Management

Manage employee bus services and pool vehicles, ensuring route efficiency and safety. Coordinate for guest travel arrangements including cab bookings, hotel and guest house accommodations. Ensure timely renewal of vehicle documents and maintenance schedules. Monitor and control transport costs within approved budgets.

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7. Vendor & Cost Management

Identify and develop cost-effective vendors for all administrative services--housekeeping, transport, security, catering, stationery, etc. Conduct vendor performance reviews, negotiate service contracts, and manage renewals. Prepare and monitor annual administrative budget, ensuring cost optimization and adherence to financial controls. Ensure timely processing of vendor invoices and payments.

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8. Office & Asset Management

Ensure proper maintenance, repair, and utilization of office assets, furniture, and IT equipment. Maintain records of fixed and movable assets, coordinate disposal of scrap and obsolete material. Ensure uninterrupted utilities (water, electricity, HVAC) and maintain preventive maintenance schedules.

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9. MIS & Documentation

Prepare and present monthly MIS reports on administration KPIs - housekeeping, canteen, transport, security, contractor compliance, and utilities. Maintain records of licenses, AMCs, budgets, vendor performance, and statutory filings. Drive SOP preparation, review, and process improvements within the admin function.

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10. Employee Engagement & CSR

Support employee welfare, recognition, and engagement initiatives at the plant. Organize events, festivals, and celebration programs for employees. Coordinate CSR activities in alignment with company policy and local community needs.

11. New Factory / Facility within the Wada Complex Set Up


Lead end-to-end administrative setup of new factories, including: New office and facility infrastructure setup Cafeteria design and setup for 500+ employees IT infrastructure, medical centre, and guest house setup Temporary office container setup for employee seating Security infrastructure, access control systems, and surveillance network installation.


12. Maintain OHC


Manage the Occupational Health Centre and coordinate periodic employee health check-ups. Ensure collaboration with local hospitals for medical tie-ups and emergency support.

Short Info

Posted: 1 day(s) ago
Location: Wada
Qualifications: Graduate / Post Graduate/ MBA / Diploma in HR (Defense Background)
Experience: 15 Years - 0 Months To 20 Years - 0 Months