Job Description

Key Responsibilities

1. Office & Facilities Administration

Coordinate daily administrative tasks--scheduling, travel, meetings, correspondence. Maintain records of expenditures, contracts, vendors, insurance, license renewals. Manage office supplies and procurement; liaise with vendors for housekeeping, plantation, pest control, utilities.

2. Fire & Safety Support

Assist with periodic inspections, fire drills, equipment servicing, and ensure compliance (NFPA, local fire codes) Expertia+2Jobed.ai+2Indeed+2. Maintain and update safety records, incident reports, training logs, evacuation drills EHSCareers. Coordinate with external teams for certifications/permits renewals and safety audits.

3. Facilities & Maintenance Coordination

Schedule and track maintenance for building systems (solar, utilities, vehicles). Support documentation--maintenance logs, utility bills, service contracts. Monitor vendor performance and help supervise housekeeping and facility staff .

4. Project & Asset Assistance

Support project admin: overhead solar installations, plantation initiatives. Update asset registers and assist with inventory of facilities-related equipment.

5. Insurance & Compliance

Support insurance renewal processes (property, vehicle, liabilities). Keep records of claims, inspections, preventive measures, liaise with brokers.

6. Vehicle & Utility Management

Manage schedules, documentation, and maintenance logs for company vehicles. Track utility usage, assist in cost analysis, flag anomalies to Senior Manager.

7. General Support

Prepare presentation decks, reports, meeting minutes, and follow up actions. Act as liaison between Senior Manager and internal/external stakeholders.

Qualifications & Skills

Bachelor's degree in Business Administration, Facilities Management, Safety, or related. 1-4 years in administration/facilities/safety sectors. Strong organizational skills with high attention to detail. Proficiency in MS Office. Prior experience coordinating vendors and renewals preferred.
Job Types: Full-time, Permanent

Pay: From ?12,000.00 per month

Benefits:

Health insurance Paid sick time
Schedule:

Day shift Fixed shift
Supplemental Pay:

Performance bonus Yearly bonus
Work Location: In person