Job Description

(JD) - Admin Manager

Position:

Admin Manager

Experience:

Minimum 6 Years

Department:

Administration

Reporting To:

Management / HR Head

Job Summary

The Admin Manager is responsible for overseeing and managing all administrative, facilities, and support services to ensure smooth and efficient operations of the organization. The role includes vendor management, facility upkeep, compliance, budgeting, and staff supervision.

Key Responsibilities

Administration & Operations

Manage day-to-day administrative operations of the office. Develop, implement, and monitor administrative policies and procedures. Ensure smooth functioning of office infrastructure and utilities.

Facilities & Asset Management

Oversee maintenance of buildings, equipment, and office facilities. Maintain asset records and ensure proper utilization and upkeep. Coordinate with maintenance teams and external service providers.

Vendor & Contract Management

Identify, negotiate, and manage vendors for housekeeping, security, transport, and maintenance. Monitor vendor performance as per agreed SLAs. Ensure timely renewals of contracts and agreements.

Staff & Support Services Management

Supervise administrative staff, housekeeping, security, and other support personnel. Ensure discipline, attendance, and efficient workforce management. Conduct regular inspections to maintain cleanliness and safety standards.

Compliance & Safety

Ensure compliance with statutory, legal, and safety requirements. Manage fire safety, workplace safety, and emergency preparedness. Coordinate internal and external audits related to administration.

Budgeting & Cost Control

Prepare and manage the administration budget. Monitor expenses and implement cost-optimization measures. Verify and approve administrative bills and expenses.

Procurement & Inventory

Manage procurement of office supplies, consumables, and services. Maintain inventory records and ensure optimum stock levels. Follow procurement and approval processes.

Travel & Logistics

Manage employee travel, accommodation, and transport arrangements. Oversee vehicle fleet and logistics support.

Coordination & Reporting

Coordinate with HR, Finance, and IT for administrative support. Prepare MIS reports and submit regular updates to management. Maintain proper documentation and records.

Skills & Competencies

Strong administrative and organizational skills Vendor negotiation and management Budgeting and cost control Good communication and interpersonal skills Problem-solving and decision-making ability Knowledge of compliance and safety norms

Qualifications

Bachelor's degree (preferred) Postgraduate qualification in Administration/Management is an advantage
Job Type: Full-time

Pay: ?45,000.00 - ?60,000.00 per month

Benefits:

Health insurance Provident Fund
Work Location: In person