Job Description

Experience: 15+ years, relevant 12 years
Location: Bangalore
Mandate: Ex- Army/ Army retired/ Airforce
Education: Degree in science/commerce/arts
Age: max 52
Responsibilities :

• Plan, Deploy and Maintain office facilities Communication equipment, building, electricity, office security, printers, Fax machines, Servers, all other interiors etc.,
• Gather the requirements from staff for the facilities requirements and propose the actions for implementation and implement after getting the approval from the concerned.
• Ensure excellent working conditions for all the staff and bring-out the gaps as and when they arise.
• Establish good house-keeping through maintenance staff.
• Support to prepare office administrative budget, to monitor and control the budget
• Recruit and select office maintenance staff as need arises.
• Capture and initiate actions for all statutory compliances related to office establishments, licenses etc.,& maintain 100% compliances.
• Ensure filing systems are maintained and current
• Establish procedures for record keeping and monitor record keeping
• Arrange travel booking (Tickets and Accommodation) on the basis of approved request from staff
• Facilitate and coordinate for VISA for overseas business trips.
• Support to HR Manager / Officer on recruitment/ training/ Payroll activities
• Administrative support for all the official events conducted inside and outside the office (Seminars/Training/Exhibition/workshop/all staff meeting etc)
• Monitoring and distributing the correspondences in and out from the organisation.
• Monitoring the incoming and outgoing phone call of the organization and control where appropriate.
• Attend the company OH&S Committee meetings
• Contribute to the facilities maintenance management within the office in accordance with QOH&S requirements
• Implementation and monitoring of continuous improvement action plans
• Support and develop and Implementation of ISO 27001 requirements

• Controlling Office Maintenance Team
• Travel Booking and travel cost controls
• Admin Expenses monitoring and control