Job Description

Position Overview:



The Admin Lead will be responsible for overseeing and optimizing all administrative operations



across NGRT locations to ensure cost-efficient, compliant, and well-maintained facilities. The



role includes managing vendors, facilities, inventory, and assets while driving process



consistency across offices and stores. The Admin Lead will travel to NGRT locations for



regular audits, conduct training programs for staff, and ensure all facilities meet safety and



operational standards.



Key Responsibilities

1. Facility & Operations Management

Oversee daily facility operations including housekeeping, maintenance, and security


across all NGRT locations.


Ensure proper upkeep and availability of cleaning materials, safety equipment, and fire


extinguishers.


Plan and monitor preventive maintenance schedules and ensure smooth functioning of


utilities and internet connectivity.


Implement and track workplace safety measures across all facilities.

2. Cost Optimization & Budget Control

Identify and implement cost-saving opportunities across administrative functions


including housekeeping, logistics, and utilities.


Prepare, monitor, and control the annual admin budget to ensure efficient resource


utilization.


Review vendor contracts and pricing periodically to achieve better service quality and


cost efficiency.


Drive process automation and standardization for greater operational efficiency.

3. Indirect Purchase & Inventory Management

Oversee procurement and stock management for all administrative supplies, ensuring


optimum levels for both internal consumption and in-use assets.


Maintain accurate inventory records and monitor usage to prevent wastage and


overstocking.


Supervise dispatch of branded materials such as paper bags, ID cards, and uniforms to


stores.


Ensure periodic reconciliation of stock and maintain accountability for issued items.

4. Asset & Compliance Management

Maintain an updated asset register and track allocation, tagging, transfer, and disposal


of assets.


Ensure compliance with statutory and regulatory requirements, including Gumasta


licence registration and renewal for new and existing stores.


Conduct periodic safety audits and ensure adherence to fire, health, and environment


standards.

5. Vendor & Service Management

Manage relationships with service providers for housekeeping, security, maintenance,


and travel bookings.


Evaluate vendor performance, ensure timely renewals, and maintain complete


documentation.


Negotiate and finalize vendor contracts ensuring cost-effectiveness and consistent


service delivery.

6. Audit, Feedback & Continuous Improvement

Travel to all NGRT locations at least once every two quarters to conduct detailed admin


audits covering facility conditions, compliance, and asset verification.


Prepare audit reports and share actionable recommendations for improvement.

Gather on-ground feedback from store teams and implement process improvements


based on findings.


Standardize operating procedures for consistent administration across locations.

7. Training & Awareness

Conduct regular training sessions for housekeeping, security, and maintenance


teams on hygiene standards, conduct, and performance expectations.


Organize periodic safety and fire extinguisher handling workshops for all store and


office staff.


Ensure all employees are aware of emergency procedures and safety protocols.

8. Travel & Booking Management

Oversee all official travel arrangements, including commute and accommodation


bookings, as per company policy.


Ensure bookings are cost-efficient and completed within approved budgets.

Maintain a database of preferred vendors and negotiated corporate rates for travel and


lodging.

9. Coordination & Team Leadership

Lead and mentor the admin team to ensure task ownership, accountability, and timely


completion of assignments.


Collaborate with HR, Finance, and Operations teams to align administrative support


with business requirements.


Ensure seamless communication and reporting across departments and regions.

Qualifications & Experience :

Bachelor's degree in Business Administration, Facility Management, or related field.

5-8 years of experience in administration, facilities, or operations management,


preferably in a multi-location retail setup.


Strong background in cost management, vendor coordination, and asset control.

Proven ability to conduct audits, drive process improvements, and lead on-ground


teams.


Excellent communication, negotiation, and leadership skills.

Willingness to travel extensively across NGRT locations.

Job Title:

Admin Manager

Employment type:

Full Time

Departments:

Admin

Job Locations:

Nagpur

Experience (years):

5-10

Qualification:

Graduate

Seniority Level:

Senior Level