Job Description

Job Profile: Admin Manager (with Basic HR Operations)

Location:

Head Office - Dadar, Mumbai | Factory - Vasai (travel required)

Department:

Administration & HR

Reporting To:

Director / Head - Operations

Experience Required:

5-7 years (preferably in manufacturing / trading / industrial sector)

Qualification:

Graduate / Postgraduate in Administration, Management, or HRM (preferred)

Position Overview

The Admin Manager will oversee the company's day-to-day administrative functions across the Head Office and Factory. The role combines office administration, facility management, compliance coordination, vendor control, and basic HR operations such as attendance, payroll coordination, recruitment support, and employee welfare.

Key Responsibilities

A. General Administration

Manage daily office administration for both Dadar Head Office and Vasai Factory. Supervise housekeeping, security, and office maintenance services. Ensure smooth functioning of utilities - electricity, telephone, internet, and transportation. Maintain AMC contracts for office equipment, CCTV, computers, and other infrastructure. Handle office lease agreements, property tax, and related documentation. Coordinate travel, logistics, and accommodation for staff and management. Oversee company vehicles, driver schedules, fuel consumption, and maintenance logs. Manage office supplies, stationery, and pantry procurement efficiently.

B. Factory & Facility Administration

Liaise with factory administration for upkeep, cleanliness, and statutory compliance (Pollution Control, Fire, Safety, etc.). Support coordination between head office and factory for materials, manpower, and operational updates. Monitor contract labour attendance, gate entries, and visitor management systems. Ensure implementation of health, safety, and environment (HSE) practices at factory premises.

C. HR Operations (Basic Functions)

Maintain employee attendance, leave records, and biometric data. Coordinate with accounts for monthly payroll inputs and reimbursements. Assist in recruitment coordination, scheduling interviews, and onboarding formalities. Maintain employee personal files, ID cards, and documentation as per statutory norms. Handle HR letters - appointment, confirmation, resignation, and relieving. Support employee engagement, welfare, and communication initiatives. Coordinate statutory compliances like PF, ESIC, Professional Tax, Gratuity, etc. with consultants.

D. Compliance & Liaison

Liaise with local authorities, government departments, and vendors for licenses and renewals. Ensure compliance with Factory Act, Shops & Establishment Act, and labour laws. Maintain records for audits, inspections, and certifications.

E. Budgeting & Cost Control

Prepare and monitor annual budgets for administration and facility expenses. Negotiate with vendors and service providers to ensure cost-effectiveness. Track and control administrative expenses through regular MIS reporting.

Key Skills & Attributes

Strong organizational and multitasking ability. Knowledge of statutory and HR compliance. Excellent communication and interpersonal skills. Proficient in MS Office and ERP tools. Ability to handle multi-location operations and field coordination. Problem-solving attitude and high integrity.
Job Types: Full-time, Permanent

Pay: ₹500,000.00 - ₹600,000.00 per year

Benefits:

Cell phone reimbursement Health insurance Paid sick time Paid time off Provident Fund
Work Location: In person