Job Description

Role Overview:

The Admin - Vendor Management will be responsible for overseeing all vendor-related activities for the college, ensuring smooth procurement and supply of goods and services, maintaining strong vendor relationships, and ensuring compliance with institutional policies and budget requirements.

Experience Required:

Minimum 5 years in vendor management, preferably in an educational institution or similar sector.

Key Responsibilities:

1. Vendor Sourcing & Selection

Identify, evaluate, and onboard vendors for various services (e.g., housekeeping, security, cafeteria, stationery, IT equipment, maintenance, transport, etc.). Negotiate contracts, pricing, and payment terms to ensure cost efficiency and quality. Maintain an updated database of approved vendors.

2. Contract & Compliance Management

Draft, review, and manage vendor agreements as per college policies. Ensure vendors comply with statutory regulations, safety norms, and quality standards. Monitor contract renewal timelines and take timely action.

3. Procurement & Inventory Coordination

Coordinate with departments for procurement needs and ensure timely supply. Oversee purchase orders, invoice processing, and payment follow-ups with accounts. Maintain adequate inventory levels for operational requirements.

4. Performance Monitoring & Relationship Management

Conduct periodic vendor performance evaluations based on service quality, timeliness, and cost-effectiveness. Address and resolve vendor-related issues promptly. Build long-term, mutually beneficial vendor relationships.

5. Budgeting & Reporting

Assist in preparing and monitoring the vendor-related budget. Maintain accurate records of vendor transactions, agreements, and payments. Generate periodic reports for management review.

Skills & Competencies Required:

Strong negotiation and communication skills. Excellent organizational and multitasking abilities. Sound knowledge of procurement processes and vendor compliance requirements. Proficiency in MS Office and vendor management software/tools. Problem-solving and conflict-resolution skills.

Educational Qualification:

Bachelor's degree in administration, Business Management, Supply Chain Management, or a related field. Additional certification in procurement/vendor management will be an added advantage.

Work Environment:

Full-time, on-campus role. May require occasional travel for vendor meetings, inspections, or procurement.

Reporting To:

Director of Operations

Interested candidates can send their resume on hr@ismspune.in

Job Types: Full-time, Permanent

Application Question(s):

is Ambegaon, Pune location is feasible for you? Do you have Edtech industry experience?
Work Location: In person