Job Description

Branch administrators are someone support sales and operations teams . Being a point of contact for the department: Answering incoming calls as well as email messages Maintaining department records, including spreadsheets and databases that track suppliers, sales and customers Maintaining sales contracts and agreements, NDC's and various other documentation requirements for Tenders. Co-ordination with Logistics team from different branches, tracking of inbound material shipments to Region and associated paperwork. Co-ordination with Local logistics and installers Some book keeping, including branch petty cash expenses. Attendance records for Staff and co-ordination with accounts team for the same. Research that supports the team, such as performing Internet searches for potential clients and gathering information that could be useful to the sales team. Liaise with accounts and administrative assistants from other departments, and share relevant data with respective departments for better co- ordination. Management of office equipment. Maintaining a clean and enjoyable working environment. Handling external or internal communication or management systems. Managing clerical and other administrative staff. Organizing, arranging and coordinating meetings. Sorting and distributing incoming and outgoing post. Maintaining branch level filing system and soft copy records. Prompt well curated response to client & vendors emails and relevant internal teams. Maintaining department records, including spreadsheets and databases that track suppliers, sales and customers at branch levels. Timely submission of Vendor Prequalification & Tender Documents. To ensure adequate office supplies & site related supply packaging material for uninterrupted work flow. Coordinating, Tracking & Updating materials from various local vendors and dispatches to site Smooth Project Completion - Dispatches & Deliveries to final site. Ensure correct documentation for site entry. E.g. : Invoice/ E-way Bill/SEZ documentation/ Entry permits/ Worker entry permits/ Work Permits. Handing Over documents on Project Completion including close out of project. Correct Vendor Invoices - Timely submission to accounts & Payment follow up with accounts on completion of work. Sales Invoices - To ensure site receiving sign off, timely submission of documents for payments Client Projects - Account reconciliation & Payment follow Ups till realization. Project Tracking Sheets - Updates for delivered & pending products. Snags closure - follow up with central time for action and closure of snags. New joiner induction, ID card issuance, Mail activation, Visiting cards issuance Full n final settlement, experience letter, retrieval of company property from Employee leaving Company employment. Organizing, arranging and coordinating meetings. Sorting and distributing incoming and outgoing post. Maintain Courier IN & OUT register, material IN & OUT register.
Job Type: Full-time

Pay: ?360,000.00 - ?480,000.00 per year

Benefits:

Health insurance
Schedule:

Day shift
Work Location: In person