Job Description

Key Responsibilities:

Office Administration & Facility Management

Supervise daily office operations, including housekeeping, security, pantry, stationery, and maintenance. Ensure proper upkeep of office premises, infrastructure, and assets. Manage facility vendors, AMC renewals, and service contracts. Coordinate with property management and landlords for lease renewals and repairs. Oversee logistics for branch offices and regional centers (if applicable).

Procurement & Vendor Management

Identify, evaluate, and manage vendors for administrative services. Negotiate contracts and ensure cost-effective procurement. Maintain vendor records, track payments, and monitor performance.

Asset & Inventory Management

Maintain asset registers for IT equipment, furniture, and other fixed assets. Ensure periodic audits and tagging of company assets. Monitor and control administrative expenses within the approved budget.

Travel & Event Coordination

Manage travel bookings (air, rail, accommodation, local conveyance) for employees. Assist in organizing corporate events, training sessions, and meetings.

Compliance & Documentation

Ensure adherence to company policies and statutory compliance related to admin functions. Maintain all administrative documentation, agreements, and licenses. Support internal and external audits related to administration.

Team & Stakeholder Management

Supervise junior admin staff and support teams across branches. Liaise with internal departments (HR, Finance, IT) for smooth coordination. Handle employee queries related to administrative facilities.

Required Skills & Competencies:

Strong background in

administration within NBFC, BFSI, or corporate setup

. Excellent vendor management and negotiation skills. Proficiency in MS Office (Excel, Word, PowerPoint) and ERP systems. Strong organizational, communication, and problem-solving abilities. Ability to multitask and handle pressure in a fast-paced environment. * Knowledge of facility and asset management best practices.