Job Description

Job Title:

Admin Manager - Facilities Management

Job Location:

Chennai, Tamil Nadu (Preferably near Tambaram)

Job Type:

Full-time

Educational Qualifications:

Any Degree

Job description

Planning and coordinating administrative procedures and systems and devising ways to streamline processes. Prepare and report performance metrics for use in company and related facilities. Provide supervisory support and training for the required teams to handle and manage various sites and locations under facilities management. Ensure required reports are prepared, accurate, and submitted in a timely manner. Ensure the smooth and adequate flow of information within the company to facilitate other business operations. Maintain knowledge of up-to-date industry standards and automation improvements for facilities management. Support building operations team to ensure all building services are delivered in accordance with all lease requirements, contractual obligations, and good operating practices. Administrative duties including proofreading, typing of all correspondence and reports, filing, maintaining up-to-date Tenant Contact Lists and Tenant lease files, purchasing and maintaining office supplies and equipment. Monitor inventory of office supplies and the purchasing of new materials with attention to budgetary guidelines. Monitor costs and expenses to assist in budget preparation. Oversee facilities services, maintenance activities and tradespersons (e.g electricians, plumbers, various facilities management vendors).
Organize and supervise other office activities (recycling, renovations, event planning etc.).

Support the Facilities Management team in managing commercial office space and perform backup duties for the team when they are away from the office. Accurately prepare invoices to Tenants for Facilities Management's approval. Assist in receivables collections and publish proper periodic reports of outstanding items

An Ideal Candidate :-

Very good proven track record of handling the Admin role for Facilities Management Candidate is to be highly organized, self-motivated, proactive, and can work independently Should possess very good negotiation and influencing skills with a proven track records. Candidate must be able to work with fast pace team with multiple clients Should be comfortable to drive 2-wheeler/4-wheeler and flexible to work in different shifts and not be a clock-watcher.
Job Type: Full-time

Pay: Up to ?400,000.00 per year

Experience:

total work: 3 years (Required)
Work Location: In person