Job Description

Apeejay Education Society - Admin Manager - Cluster About Us: Apeejay Stya Group, founded in 1942, is a leading Indian Industrial & Investment House with interests in Pharmaceuticals & Life Sciences, Real Estate & Development, Chemicals & Plastics, Distribution, Logistics & Retail, International Trading, Strategic & Financial Investment, and has a nascent presence in Information Technology, Merchant Banking & Financial Services and Publishing. It is one of the major corporate houses in India and has several alliances and foreign collaborations with a significant presence in Europe, Middle East and East Asia. The Group has a highly entrepreneurial and innovation culture which prides itself in its execution abilities, global perspective, the cultivation of intellectual assets (including human resources and brands), long term relationships and the ability to work aggressively in cross-border activities. The Group also has a large social commitment under the aegis of the Apeejay Education Society and the Apeejay Stya University. Summary of Job:- To ensure smooth functioning of all administration functions like Facility Management, Housekeeping, Security, Transport, Repair and maintenance, canteen/cafeteria, Fire, Safety measures, Horticulture & and Liasioning in all institutes/schools in the cluster. To ensure the safety and security of all students and staff working closely with Heads of Institute. Roles and Responsibilities :- Administration: Responsible for overall Administrative maintenance and upkeep of all Apeejay schools located at Faridabad / cluster assigned To ensure all AMC\'s are renewed and timely escalation for renewals and renegotiations. Responsible for overseeing transport management wrt (i) All compliances are being followed (ii) Documentation (iii) Changes/ Improvisation required if any. Supervising Transport team , security team , housekeeping team, administrators, etc. Responsible for cost effective solutions without compromising quality and time. Also thinking creatively to utilize existing resources effectively. Housekeeping:-1) Vendor Management to ensure the required no. of personnel are deployed as per agreed format. 2) to ensure that Housekeeping staff carry out their outlined work along with Supervisor. 3) to escalate timely in case of emergency. 4) Periodic/ Regular review and feedback to vendor. Ensure proper training is conducted from time to time to ensure adherence to norms. To ensure mess / canteen is running with proper hygiene. Security: To manage effectively the overall safety and security operations of all schools of Faridabad / assigned cluster To co-ordinate all safety and security planning pertaining to personal safety of the students, staff and all relevant stake holders To provide training to Security staff timely to ensure they follow norms and adhere to organisation\'s culture and values. To develop, design and oversee the schools & institutes implementation of facilities safety and security devices, patrols and alarms. Secures premises and personnel by patrolling property; monitoring surveillance equipment; inspecting buildings, equipment, and access points. To come up with creative latest technologies and suggest pros and cons of the same to the management from time to time. To be aware of what best practices are being adopted by others and adopt in conjunction with management. Liasoning: Working closely with the Department of Education and related authorities. Build and manage relation with all concerned regulatory authorities. Like Water Authority, Police Department, Electricity Department, BSNL, Banks etc. Ensure compliances for all the above at all time, Timely escalation in case of any misuses/ delays/ lapse. Liaison with parents and other stakeholders as required in line with the requirements from school promoters. Representing school in all legal matters or compliance related issues. Responsible for coordinating with HO in all legal/Regulatory matters. Responsible for coordinating with HO for any legal notice/drafts/petition to sent to regulatory department. Actively monitor all activities pertaining to various school communication and proactively escalating. Repair & Maintenance: Ensure timely service and maintenance of all vehicles in conjunction with HO Service bills to be timely put for processing. Ensure DG sets are working properly and serviced timely Ensure timely maintenance and repair of assets wherever required. Audit: Responsible for submission of Inventory Controls across schools, Cost Effectiveness and Statutory Compliances. Please ensure all submissions happen after proper regular audits. Ensuring all expenses are within budget, preferable less than previous year expenditure and putting up for approvals as per defined process. Checking & verifying all bills related to stock, transport, security & house-keeping agencies, etc. Primary Role:- Overall supervision and management of facility in the cluster Safety & Security of all school Campus and institutes. Supervising all School events, functions and Society meetings with help of Admin Officer. Supervising Transportation Management Ensure continuous water supply and electric power/Maintenance of fuel consumption and record register. Maintain close liaison with local authorities useful to the school\'s smooth functioning. Representing the school community at meetings, events and gatherings as required by the needs of the School. Maintain service records i.e. Adhaar Card, Police verification of housekeeping, security and bus guards. Sanction leave as per rules for all administrative and Class 4 staff and maintain up to date leave records. OR ANY OTHER WORK ASSIGNED BY THE MANAGEMENT. Education : Post Graduate / Graduate, Diploma in Hotel Management Experiences: Min 7 years of experience in a similar role. Immediate joiners are preferred. CTC : Best in the industry Interested candidates, please apply with your updated resume at [HIDDEN TEXT] .

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