Job Description

: Admin and HR Manager

Role Overview

We are seeking a highly organized and professional

Admin and HR Manager

to join our diamond jewelry boutique. This role is the backbone of our daily operations, ensuring that our luxury environment remains pristine for clients and our internal team is well-supported. You will bridge the gap between facility management and human resources, maintaining the high standards expected in the store.

Key Responsibilities

1. Facility & Administrative Management

Maintenance & Housekeeping:

Oversee the daily upkeep of the store. Ensure cleaning staff maintain a "five-star" standard of cleanliness at all times.

Team Supervision:

Manage and delegate tasks to office boys and support staff to ensure smooth internal operations.

Contractor Management:

Coordinate with external vendors for repairs, electrical work, and AMC (Annual Maintenance Contracts) for store infrastructure.

F&B Management:

Oversee pantry supplies and food/beverage services for both staff and high-end clientele.

IT & Communications:

Manage the upkeep of computers, phone lines, and internet connectivity, coordinating with IT support when necessary.

Logistics:

Handle all corporate travel bookings, including flights, hotels, and local transport. Courier management.

2. Human Resources & Compliance

Employee Lifecycle:

Manage basic hiring processes, conduct inductions, and issue formal Joiner and Relieving letters.

Payroll Support:

Prepare monthly salary slips and ensure accurate processing of

Provident Fund (PF)

and other statutory requirements.

Record Keeping:

Maintain digital and physical employee files, ensuring strict confidentiality.

Attendance & Leave:

Monitor daily attendance logs and manage the employee leave portal/tracker.

Engagement:

Organize offsite team-building events and internal celebrations to maintain a positive work culture.

3. Reception & Front-of-House

Guest Relations:

Monitor the reception desk to ensure every visitor and guest is greeted with warmth and professionalism.

Inward/Outward Courier:

Manage the dispatch and receipt of all documents and non-jewelry parcels.

Security Coordination:

Work closely with security personnel to monitor visitor entry/exit protocols.
Required Skills & Qualifications

Experience:

3-5 years of experience in an Admin or HR Generalist role, preferably within luxury retail, hospitality, or a high-end corporate environment.

Communication:

Excellent verbal and written communication skills in English and the local language.

Technical Proficiency:

Strong knowledge of MS Office (especially Excel for salary and attendance tracking).

Professionalism:

A polished appearance and a "customer-first" mindset suitable for a diamond boutique.

Multitasking:

Ability to pivot between managing a plumbing repair and drafting an offer letter without losing focus.
What We Offer

A sophisticated and secure working environment. Opportunities to lead and implement new operational processes. Competitive salary and benefits package.
Pro-tip for the Candidate: In a diamond jewelry store, "Details Matter." Whether it is a smudge on a display glass or an error in a salary slip, we value precision above all else.

Job Type: Full-time

Pay: ?25,000.00 - ?45,000.00 per month

Benefits:

Provident Fund
Work Location: In person