Job Description

To manage

end-to-end HR operations and administrative functions

for a multi-location laundry & dry-cleaning services company, ensuring

compliance, manpower availability, discipline, smooth office administration, and employee welfare

across industrial, commercial, and residential service verticals.

Key Responsibilities

1. Human Resource Management, Manpower Planning & Recruitment

Plan and manage manpower requirements for: Laundry plant staff Drivers & helpers On-site hospital/hotel laundry staff Supervisors & support staff Coordinate recruitment for

permanent, contractual, and daily-wage employees

Handle onboarding, documentation, appointment letters & joining formalities

Attendance, Payroll & Compliance

Maintain attendance records (biometric/manual) for all locations Coordinate payroll processing, overtime, incentives & deductions Ensure compliance with: PF, ESIC, Gratuity Labour laws (Shops & Establishment Act, Minimum Wages Act, Contract Labour Act) Handle inspections and labour authority queries

Employee Records & Documentation

Maintain employee master data files (physical & digital) Manage: Aadhar, PAN, Bank details Police verification (where applicable) Medical fitness & vaccination records (especially hospital laundry staff)

Performance & Discipline

Monitor staff discipline, punctuality & conduct Coordinate performance reviews for supervisors & key staff Issue warning letters, notices, and handle employee grievances

2. Administrative Responsibilities, Office & Facility Administration

Manage office operations, stationery, utilities, housekeeping & vendor coordination Maintain admin records, registers & internal documentation Coordinate with vendors for: Security services Housekeeping Transport & logistics support

Asset & Inventory Control

Maintain records of: Uniforms, PPE kits, ID cards Mobile phones, SIM cards Office & plant assets Coordinate issue, return, and replacement of assets

Transport & Logistics Coordination

Coordinate with operations team for: Driver deployment Vehicle documents (RC, insurance, PUC, permits) Fuel records & driver documentation

3. Statutory, Safety & Compliance

Ensure adherence to: Workplace safety norms Fire safety & emergency procedures Hygiene & infection control guidelines (especially hospital laundry) Coordinate safety training and toolbox talks Maintain accident/incident registers and reports

4. Coordination & Communication

Act as a bridge between: Management Operations team Supervisors & ground staff Coordinate internal communication, circulars & notices Support management in audits, tenders & client documentation when required

Key Skills & Competencies

Strong knowledge of

HR operations & labour laws

Experience handling a

blue-collar workforce

Good administrative and organizational skills Ability to manage

multi-location operations

Strong follow-up & documentation skills Working knowledge of

MS Excel, payroll software & HRMIS

Good communication in

Gujarati, Hindi & English

Qualification & Experience

Graduate / Post-Graduate in HR, Administration or related field

3-7 years of experience

in HR & Admin Experience in

laundry, facility management, housekeeping, logistics, hospital or manpower-intensive industries

preferred

Working Conditions

Office-based with regular visits to laundry plants & client sites May require extended hours during audits, inspections or manpower shortages

Performance Indicators (KPIs)

Manpower availability & retention rate Statutory compliance & audit results Payroll accuracy & timeliness Discipline & attendance levels Employee grievance resolution time
Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹27,000.00 per month

Benefits:

Life insurance Paid sick time Provident Fund
Work Location: In person