Job Description

We are looking for a strong Admin & HR Executive who's

80% role will be into Administration Activities, 10% into HR Activities and 10% into EA Activities

Responsibilities:

Office

Maintenance:

Oversee and ensure the cleanliness and organization of the office space. Coordinate with cleaning staff and maintenance personnel to address any issues promptly.

Inventory

Management:

Manage office supplies, equipment, and other inventory items. Monitor stock levels, place orders for replenishment, and maintain accurate records of inventory.

Travel

Bookings:

Arrange travel itineraries, accommodations, and transportation for the promoter and other team members as required. Ensure all travel arrangements are made efficiently and within budget.

Order

Placement

and

Payment:

Handle ordering of office supplies, equipment, and other necessary items. Process invoices and ensure timely payment to vendors.

3rd

Party

Vendor

Management:

Liaise with external vendors and service providers. Negotiate contracts, coordinate services, and resolve any issues that may arise in a timely manner.

Breakdown

Support:

Act as the point of contact for any office or household breakdowns or emergencies. Coordinate with relevant parties to resolve issues promptly and efficiently.

Promoter's

Personal

Requirements:

Provide administrative support to the promoter as needed, including scheduling appointments, managing personal

errands, and handling confidential information with discretion.

Human

Resource

Management:

Manage onboarding of new hires, assist in scouting and coordination with recruitment partners, handle employee documentation, process salary payments, maintain attendance and leave records, support resignation and full & final settlement processes, and handle employee communication including official resignation and offer letters.

Data

Management

and

Reporting:

Maintain detailed Excel sheets for all administrative functions, including but not limited to: payments made, office maintenance status, breakdown resolution tracking, travel bookings, vendor service logs, and option analyses. Prepare clean, structured reports for management review and decision-making.

Requirements:

Proven experience as an executive assistant, administrative executive, or in a similar office management role.


Experience with basic HR functions and familiarity with onboarding and employee lifecycle processes preferred.


Excellent organizational and time-management skills.


Strong attention to detail and ability to multitask effectively.


Proficiency in Microsoft Office Suite, especially Excel.


Strong data entry and reporting skills, with the ability to create clear and actionable Excel summaries.


Excellent communication and interpersonal skills.


Ability to work independently and prioritize tasks effectively.


Flexibility and willingness to adapt to changing priorities and deadlines.

Interested candidates can also share their resume at smitha.k@hiringedge.in

Job Type: Full-time

Pay: ₹35,000.00 - ₹45,000.00 per month

Schedule:

Day shift
Work Location: In person