Job Description

Role Overview

Head of Admin will be responsible for streamlining administrative functions across retail store chains, with a strong focus on vendor management, contract negotiations, logistics support, and infrastructure maintenance. This role plays a key part in ensuring operational excellence, cost efficiency, and timely execution of expansion needs.

Key Responsibilities

Vendor Management & Negotiations

Identify, onboard, and manage vendors for facility services, logistics, and maintenance.
Negotiate contracts, service agreements, and pricing to drive cost savings while maintaining quality.
Establish performance metrics for vendors and ensure accountability through regular reviews.
Build long-term strategic vendor partnerships to support business scalability and expansion.

Operations Management

Oversee day-to-day administration of multiple retail outlets, ensuring efficiency in utilities, facilities, and store support services.

Logistics & Supply Coordination

Work closely with logistics partners to streamline distribution of goods and services across all store locations.
Implement efficient processes to reduce delays, optimize costs, and improve store readiness.
Store Maintenance & Upkeep
Lead preventive and corrective maintenance programs to ensure store infrastructure, equipment, and facilities are always operational.

Expansion Support

Partner with project and business development teams for new store openings, ensuring timely vendor coordination and fit-out readiness.

Process Improvement

Design and implement SOPs for vendor engagement, facility management, and administration to drive standardization and efficiency.

Compliance & Risk Management

Ensure all administrative operations comply with statutory requirements, safety norms, and environmental standards.

Team Leadership

Lead and mentor the administration team to build strong vendor negotiation capabilities and a culture of accountability.

Qualifications

Bachelor's/Master's degree in Business Administration, Operations, or related field.
8-12 years of experience in administration/operations; retail industry background preferred.
Proven expertise in vendor management, contract negotiations, and cost optimization.
Strong relationship management and influencing skills to drive favorable outcomes with external partners.
Experience in logistics, facility management, and multi-location administration.
Excellent communication, stakeholder management, and conflict-resolution skills.
Leadership experience in managing cross-functional teams.

Job Type: Full-time

Pay: ₹1,500,000.00 - ₹2,500,000.00 per year

Application Question(s):

How many years of Administration experience do you have? Please mention current ctc and notice period
Experience:

Negotiation: 7 years (Preferred)
Work Location: In person