Job Description

Job Title: Admin & Front Desk Executive
Job Location: Pune (Hinjewadi Phase - 1)
Experience: 2 Years to 6 Years
Shift Time: 10:00 AM to 7:00 PM
Working Days: Monday to Saturday (Work from Office)
Qualification: Graduate in any stream
:
We are looking for a highly motivated Admin & Front Desk Executive. The ideal candidate should have excellent written and verbal communication skill. He / She will be the first point of contact for all visitors and customers to the company, both in person and over the phone.
Responsibilities:

• Greeting and Welcoming the Visitors, clients or Walk-ins and redirecting them to the concerns.
• Attending phone call on Matrix, redirecting them to the concerns
• Handling Emails and replying to them
• Arranging refreshments for the visitors or employees for meetings
• Providing facilities for employees like tea, coffee, stationary material, etc.
• Vendor Management
• Managing Housekeeping team and their attendance
• Responsible to maintain the office Hygiene and resolve queries
• Maintaining reports for pest control services, stationary material, coffee machine material
• Printing, scanning documents for employees
• Filing and maintaining important documents.
• Co-ordinating for internal / external Training program.
• Helping and solving any Admin related queries raised by employees
• Co-ordinating with internal team and stakeholder for admin / facilities related tasks
• Co-ordinating with IT team for Asset Movement and arranging Gate pass for Material movement.
• Leading and facing internal and external Audit for Admin department as directed by GRC team
• Handle general administrative tasks
• Monitor and respond to employee requests
• Manage inward and outward movement (In/Out)
• Attend to candidates, visitors, guests, and clients
• Oversee admin infrastructure and housekeeping staff
• Monitor security and safety within the premises
• Manage vendors for services such as AC, DG, UPS, etc.
• Handle inventory management

• Graduate in any stream. Knowledge of administrative and clerical procedures
• Coordinating and facing internal and external Audit for Admin department
• Minimum of 2+ year of relevant work experience in a receptionist role
• Excellent English verbal and written communication skills
• Proficient in MS office
• Ability to multitask and work well in a fast-paced environment
• Strong attention to detail and organizational skills
• Ability to maintain confidentiality and handle sensitive information
• Prior Experience working in an IT organization required
• Working Days: Monday to Saturday

• Excellent written and verbal communication
• Multitasking
• Visitor Management
• Strong Attention to Detail