Job Description

Role Summary
We are looking for a well-presented and organized Admin / Front Desk Executive to manage front-office operations, administrative support, vendor coordination, and employee travel. The ideal candidate should have strong communication skills, a professional demeanor, and the ability to multitask efficiently while ensuring smooth office operations.
Key Responsibilities
Front Desk & Office Administration

• Welcome and assist visitors, clients, and employees professionally and courteously.

• Manage incoming calls, emails, and correspondence.

• Maintain visitor logs and ensure adherence to security protocols.

• Maintain a clean, organized, and welcoming reception area.

• Support HR and administrative tasks such as maintaining files, attendance records, and documentation.

• Assist in organizing meetings, conferences, and office events.

Travel & Visa Management

• Handle employee travel arrangements, including ticketing, itinerary planning, and approvals.

• Coordinate with travel agencies for bookings, cancellations, and modifications.

• Manage visa application processes for employees and visitors, including documentation, follow-ups, and tracking.

• Maintain travel records, expenses, and reports as required.

Vendor & Facilities Management

• Manage relationships with office vendors, including housekeeping, maintenance, cafeteria, and other service providers.

• Ensure timely delivery of services, negotiate contracts, and optimize costs.

• Maintain inventory of office supplies, assets, and equipment.

• Coordinate with vendors and internal teams to ensure smooth day-to-day operations.

Requirements

• Bachelor's degree in any discipline.

• 4- 6 years of experience in front desk, administrative, or office support roles.

• Excellent verbal and written communication skills.

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

• Strong organizational, coordination, multitasking, and vendor management skills.

• Ability to take initiative and solve problems proactively.

• Pleasant personality, professional appearance, and customer-service orientation.

Preferred:

• Prior experience in handling both reception and back-office administrative support.

• Exposure to basic HR or accounting processes.

• Knowledge of corporate travel management, ticketing, and visa processes.

Skills Required