Job Description

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Role Overview:

We are looking for a detail-oriented and proactive Admin & Facilities Manager to oversee all administrative, facility, and operational support functions across our studios/offices. Your role will ensure smooth day-to-day operations by managing utilities, maintenance, procurement, IT assets, travel, and overall workplace administration.

Key Responsibilities

Facility & Infrastructure Management

Oversee utilities (electricity, water supply, AC's, water purifiers, pest control, etc.). Manage AMCs for equipment (AC, water purifier, etc.). Supervise repairs, maintenance, and vendor coordination. Conduct housekeeping and cleaning audits to maintain hygiene standards.

Administration & Workplace Support

Manage printing, paperwork, and official documentation. Arrange guest/customer needs including stay, snacks, and basic hospitality. Supervise ACU team and maintain checklists for daily tasks.

IT & Asset Management

Manage IT assets (allocation, maintenance, tracking). Maintain and audit other company assets. Coordinate with IT vendors for troubleshooting and upgrades.

Procurement & Vendor Management

Handle end-to-end procurement and purchase processes. Manage vendor relationships, contracts, and negotiations. Track renewals of AMCs, service agreements, and procurement needs

Inventory Management

Maintain stock of consumables, merchandise, aftercare, and studio essentials. Track inward/outward movement of materials across studios. Conduct periodic inventory audits (monthly/quarterly). Prevent stock-outs through timely procurement and forecasting. Coordinate with finance for reconciliation of stock and purchases.

HR & Travel Support

Provide admin support during employee onboarding. Manage bookings for travel tickets, hotels, and related logistics.

Requirements

B.Com/BBA with 5+ years of experience in administration or facilities management. Strong knowledge of vendor management, procurement, and AMC handling. Familiarity with asset management practices. Excellent communication, negotiation, and multitasking skills. Proficiency in Google Workspace, and MS Office. S trong problem-solving skills with the ability to manage multiple priorities.

Job Type: Full-time

Benefits:

Provident Fund
Work Location: In person

Job Type: Full-time

Pay: ₹45,000.00 - ₹55,000.00 per month

Benefits:

Provident Fund
Experience:

Admin & Facility: 3 years (Required)
Language:

English (Required)
Location:

Malad West Dely, Mumbai, Maharashtra (Required)
Work Location: In person