Job Description

An Administrative Manager plays a key role in ensuring that the administrative functions of an organization run smoothly and efficiently. Their roles and responsibilities can vary depending on the size and type of the organization, but here are some common duties:

Roles and Responsibilities:

Office Management:

Oversee the daily operations of the office to ensure that it runs efficiently. Manage office supplies inventory and place orders as needed. Ensure the office environment is clean, organized, and functional.

Staff Supervision:

Supervise and manage administrative staff, including receptionists, clerks, and office assistants. Assign tasks, monitor performance, and provide training and support as needed. Conduct performance evaluations and provide feedback to improve staff efficiency.

Budgeting and Financial Management:

Prepare and manage the administrative budget. Monitor expenditures and optimize costs related to administrative functions. Ensure that all financial transactions are recorded accurately and in compliance with company policies.

Policy Implementation:

Develop, implement, and enforce administrative policies and procedures. Ensure that all staff members adhere to company policies and procedures. Update policies as needed to reflect changes in the organization or legal requirements.

Scheduling and Coordination:

Manage schedules, appointments, and meetings for executives and staff. Coordinate office activities and ensure that meetings and events are well-organized. Handle travel arrangements, including booking flights, hotels, and transportation.

Communication Management:

Oversee internal and external communications, including emails, phone calls, and mail. Ensure that communication within the organization is clear and efficient. Act as a liaison between departments and handle inquiries from clients, vendors, and staff.

Project Management:

Assist in planning and executing administrative projects. Monitor the progress of projects and ensure they are completed on time and within budget. Collaborate with other departments to ensure project objectives are met.

Record Keeping:

Maintain and organize office records, both physical and digital. Ensure that documents are filed and stored securely and can be retrieved easily when needed. Manage the confidentiality of sensitive information.

Technology and Equipment Management:

Oversee the maintenance and functionality of office equipment, such as computers, printers, and telephones. Coordinate with IT departments to resolve technical issues. Implement and manage office software and tools to improve efficiency.

Compliance and Legal Responsibilities:

Ensure that the office complies with legal requirements, such as health and safety regulations. Handle administrative aspects of employee contracts, benefits, and HR-related documentation. Work with legal teams to ensure that contracts and agreements are properly managed.

Skills and Qualifications:

Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in office software (e.g., Microsoft Office Suite). Leadership and team management capabilities. Knowledge of budgeting and financial management. Problem-solving skills and attention to detail. Understanding of office procedures and equipment.
Job Type: Full-time

Pay: ?12,000.00 - ?18,000.00 per month

Benefits:

Food provided
Schedule:

Rotational shift
Supplemental Pay:

Yearly bonus
Education:

Bachelor's (Preferred)
Experience:

Admin: 2 years (Preferred)
Work Location: In person