Job Description

Roles and Responsibilities of Admin Executive:
Below are the typical admin executive job responsibilities expected in this role:

• Manage overall office administration including cleanliness, maintenance, and supplies.

• Coordinate calendars, meetings, appointments, and travel bookings for staff and executives.

• Handle front desk duties such as answering phone calls, responding to emails, and greeting visitors.

• Maintain and update office records, employee documents, invoices, purchase orders, and contracts.

• Support HR and Finance teams with administrative tasks like documentation, scheduling interviews, and expense reports.

• Perform data entry, create reports, and manage internal databases or Excel sheets.

• Monitor inventory and place orders for office supplies, equipment, and pantry essentials.

• Organize internal meetings, events, training sessions, and vendor visits.

• Ensure adherence to company policies, security procedures, and legal compliance.

• Liaise with external vendors, service providers, and building management when required.

Ideal Candidate Profile:

• Prior experience in office administration, HR support, or coordination roles.

• Ability to work independently and take initiative.

• Positive attitude, team player, and solution-oriented mindset.

• Flexibility to adapt to changing priorities in a dynamic environment.

Requirements
Key Skills and Qualifications:

• Bachelor's degree in Business Administration or a related field.

• Proven experience as an admin executive, administrative assistant, or similar role.

• Excellent verbal and written communication skills.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong multitasking, time management, and organizational skills.

• Ability to handle sensitive information with confidentiality and discretion.

• Familiarity with office equipment, procurement, and basic compliance.

Skills Required