Job Description

Job Summary:

The

Admin Executive (Receptionist)

serves as the first point of contact for visitors and callers, ensuring a professional and welcoming environment. The role involves managing front desk operations, handling administrative tasks, coordinating with internal departments, and maintaining smooth day-to-day office operations

Key Responsibilities:

Front Office & Reception Duties:

Greet and welcome visitors, clients, and vendors in a courteous and professional manner. Handle incoming phone calls, emails, and messages; direct them to the appropriate departments/persons. Maintain visitor logs and issue visitor passes as per company protocol. Manage courier/dispatch records and ensure timely delivery and receipt. Ensure the reception area is clean, organized, and presentable at all times.

Administrative Support:

Assist in scheduling meetings, conference room bookings, and travel arrangements. Maintain and update staff contact lists, attendance records, and administrative files. Support procurement of office supplies, stationery, and pantry items; maintain inventory. Coordinate with vendors, maintenance staff, and housekeeping for facility management. Handle petty cash, prepare expense statements, and maintain administrative records.

Coordination & Communication:

Serve as a communication link between departments and external contacts. Assist HR in onboarding formalities (ID cards, seating arrangements, etc.) for new joiners. Support organization of internal events, celebrations, or meetings.

Key Skills & Competencies:

Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Professional appearance and pleasant demeanor. Basic knowledge of MS Office (Word, Excel, Outlook). Ability to maintain confidentiality and handle sensitive information. Time management and problem-solving skills

Qualification & Experience:

Education:

Graduate in any discipline (preferably in Administration, Commerce, or related field).

Experience:

1-3 years of experience in front office/reception or administrative roles.

Language Proficiency:

English and Hindi (additional languages preferred).

Work Environment:

Office-based role with standard working hours. Requires interaction with internal teams, management, and external visitors/vendors.
Job Type: Full-time

Pay: ?13,060.28 - ?24,998.19 per month

Benefits:

Health insurance
Work Location: In person