Job Description

Location:

Chennai (Head Office)

Experience Required:

0-1 year (preferably in NBFCs, Banks, or Financial Services)

Role Summary:

The Admin Executive will be responsible for managing daily administrative operations, ensuring smooth functioning of office infrastructure, vendor coordination, facility management, and supporting compliance-related documentation. The role requires high attention to detail, organizational skills, and the ability to independently manage multiple admin functions across locations.

Key Responsibilities:

Office & Facility Management

Ensure the smooth upkeep of office premises, equipment, and utilities across branches. Coordinate with facility vendors (cleaning, maintenance, security, etc.). Maintain asset inventory and handle procurement of office supplies, furniture, and IT peripherals. Supervise repair, AMC, and utility bill tracking for all locations.

Vendor & AMC Coordination

Identify and onboard new vendors as per company policies. Negotiate contracts, manage renewals, and ensure timely payments. Maintain documentation and track service level agreements (SLAs).

Documentation & Compliance Support

Maintain records of lease agreements, utility bills, licenses, and insurance for all branches. o Assist with audits, documentation retrieval, and statutory compliance for admin related areas. Track and renew registrations (e.g., Shop & Establishment, Fire Safety, etc.) across locations.

Travel & Event Coordination

Manage bookings for employee travel, hotel, and logistics. Assist in organizing internal meetings, training sessions, and town halls. Courier, Stationery, and Communication Handle inward and outward couriers and ensure timely dispatch across branches. Maintain stock and distribution of stationery and ID cards. Coordinate with internal teams for access cards, welcome kits, and office onboarding needs.

Ideal Candidate Profile:

Experience:

0-1year in an admin/executive support role, preferably in NBFCs, banks, or multi-location companies.

Skills:

o Strong vendor management and negotiation skills
o Familiarity with facilities, compliance, and procurement workflows
o Good knowledge of MS Excel, Google Sheets, and documentation tools

Job Type: Full-time

Pay: ₹14,000.00 - ₹15,000.00 per month

Benefits:

Paid sick time
Work Location: In person