Job Description

"Admin"

: This signifies that the role has a significant

administrative component

. This means the person will likely be responsible for organizational tasks, record-keeping, scheduling, communication, and general office support related to the advertising activities.

"Executive"

: This part of the title often implies a level of

responsibility and authority

beyond a general administrative assistant. An executive typically handles more complex tasks, might have some decision-making power within their administrative scope, and often supports higher-level management or a specific team within the advertising department.

In essence, an "Ad Admin Executive" is likely a professional who provides high-level administrative support to an advertising team or department. They ensure the smooth operation of administrative functions so that the advertising professionals can focus on their core responsibilities.

Here are some potential responsibilities that might fall under this job title:

Managing advertising schedules and timelines:

Keeping track of campaign launches, deadlines for creative submissions, and media booking schedules.

Coordinating meetings and appointments:

Scheduling meetings between advertising teams, clients, or media partners. Preparing agendas and taking minutes.

Handling communication:

Drafting emails, preparing correspondence, and managing communication flow within the team and with external parties.

Maintaining records and documentation:

Organizing and filing advertising contracts, invoices, campaign performance reports, and other relevant documents.

Processing invoices and expenses:

Handling the administrative aspects of billing, payments, and expense reports related to advertising activities.

Preparing presentations and reports:

Assisting in the creation of presentations and compiling data for advertising performance reports.

Managing budgets:

Assisting with tracking advertising budgets and ensuring adherence.

Liaising with vendors and suppliers:

Communicating with media outlets, production houses, and other external partners involved in advertising campaigns.

Onboarding new team members:

Assisting with the administrative aspects of bringing new people onto the advertising team.

Office management:

Ensuring the smooth functioning of the advertising department's office environment, including ordering supplies and coordinating maintenance.
The specific responsibilities can vary depending on the size and structure of the advertising agency or the advertising department within a larger organization. However, the core of the "Ad Admin Executive" role is to provide crucial administrative support that enables the efficient execution of advertising strategies and campaigns.

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Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?20,000.00 per month

Schedule:

Day shift
Work Location: In person