Job Description

1.Factory Administration & Operations
? Handle day-to-day administrative activities of the weaving factory.
? Ensure smooth functioning of office, security, housekeeping, and common facilities.
? Maintain factory discipline and ensure adherence to company policies and factory rules.
? Coordinate with production, maintenance, and stores teams for administrative support.
2. Attendance, Records & Documentation
? Maintain attendance, shift schedules, leave records, and overtime data for staff and workers.
? Maintain employee files, registers, gate records, and statutory records as required.
? Ensure proper documentation related to joining, ID cards, uniforms, and employee records.
? Maintain visitor registers, gate passes, and contractor entry records.
3. HR & Manpower Coordination
? Coordinate with HR for recruitment support, onboarding, and employee documentation.
? Assist in induction, policy communication, and employee engagement activities.
? Handle worker-related administrative issues and escalate to HR / management when required.
4. Vendor & Facility Management
? Coordinate with vendors for housekeeping, security, canteen, transport, and office supplies.
? Ensure timely availability of stationery, consumables, uniforms, and safety items.
? Monitor vendor performance, service quality, and cost control.
5. Compliance, Safety & Discipline
? Ensure compliance with factory rules, safety norms, and statutory requirements.
? Support audits, inspections, and compliance documentation as required.
? Coordinate with safety team to ensure cleanliness, housekeeping, and basic safety practices on
the shop floor.
6. Reporting & Coordination
? Prepare and submit daily / monthly admin-related reports to management and HO.
? Coordinate communication between factory, HO, and external agencies.
? Support management with administrative data and MIS as required.
Skills & Competencies
? Good communication and coordination skills.
? Can manage all the admin related work.
? Ability to handle factory administration and worker coordination effectively.
? Basic understanding of factory operations, labour practices, and discipline handling.
? Proficiency in MS Office (Excel, Word, Email).
? Strong organizational, multitasking, and follow-up skills.

Skills Required