Job Description

About the Role:
The Admin Assistant will support daily office operations, coordinate with internal teams, assist management, and ensure smooth functioning of administrative processes in a fast-paced IT environment. The role requires strong communication, coordination skills, and the ability to multitask while maintaining accuracy and professionalism.
Key Responsibilities
Office Administration

• Manage front-desk operations, reception duties, visitor management.

• Handle incoming calls, emails, couriers, and maintain office communication channels.

• Maintain office supplies, IT consumables (toners, stationery), and equipment inventory.

• Coordinate with housekeeping, security, and facility teams to ensure a well-maintained workplace.

Vendor & Facility Coordination

• Liaise with vendors for office maintenance, IT equipment servicing, AMC management, and logistics.

• Assist procurement team in obtaining quotations, preparing purchase requests, and vendor follow-up.

• Track service contracts, renewals, licenses, and facility-related compliance.

Documentation & Reporting

• Maintain filing systems (physical and digital) for agreements, invoices, purchase orders, and administrative documents.

• Prepare MIS reports for admin costs, vendor payments, office assets, consumption, etc.

• Process bills, vendor invoices, and coordinate with accounts for timely payments.

General Office Coordination

• Schedule and manage meeting rooms, appointments, and calendars.

• Support management and department heads in administrative tasks.

• Handle ad-hoc tasks such as courier dispatch, printing/scanning, petty cash management, etc.

Requirements
Key Skills Required

• Strong communication (English & Hindi/local language).

• Good knowledge of MS Office (Excel, Word, PowerPoint).

• Ability to multitask and prioritize work.

• Good interpersonal and coordination skills.

• Basic understanding of IT hardware administration (added advantage).

• Time management and organizational skills.

Qualification

• Graduate in any stream (B.Com, BBA, BA, BSc preferred).

• Certification in office administration or HR support is an advantage.

Soft Skills

• Professionalism

• Attention to detail

• Problem-solving attitude

• Team player

• Customer-service orientation

Skills Required