Job Description

Job Responsibilities

Organizing and maintaining records

: Keeping official records up-to-date and ensuring they are stored securely. Filing and organizing documents, both physical and digital.

Scheduling and coordinating meetings

: Organizing meetings, appointments, and events.

Handling correspondence

: Managing emails, phone calls, and mail.

Updating internal HR databases

: Maintaining information such as sick or maternity leave or late reports

Liaising with external partners

: Working with insurance vendors and other external partners to ensure compliances.

Answering employee queries

: Addressing questions related to HR-Admin issues.

Assisting with financial tasks

: Processing invoices, preparing purchase orders, and handling expense reports or processing bills or any other payments in coordination with Accounts partner.

Supporting staff

: Providing administrative support to other executives, including preparing documents and presentations

Office representation

: Representing as the first point of contact for addressing inquiries from clients or customers or candidates for recruitment or any associated/potential stakeholders

Data entry

: Input and updating information in databases.

Travel arrangements

: Booking flights, hotels, and transportation for staff.

Office management

: Ensuring the office environment is clean, organized, and functional.

Screening resumes

: Conducting initial applicant screening as per given skill set

Maintaining candidate databases

: Keeping applicant tracking systems and databases up-to-date

Assisting with onboarding

: Helping new hires with the onboarding process

Handling administrative tasks

: Drafting employment letters, managing correspondence, and maintaining records

Assist in organizing recruitment events

: Assisting in organizing job fairs and other recruitment events Perform all other duties as assigned within your capabilities as determined by the management

Experience

Fresh Graduates or 6 -8 months as Admin in the industry

Educational Qualifications

A Minimum of Bachelor's degree in Humanities/ Commerce/Science/Business Administration

Required Skill-set

Strong organizational and multitasking abilities Excellent written and verbal communication skills in English Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software Ability to handle confidential information with discretion

Desired Skill-set

Problem-solving mindset Attention to detail Team-oriented with leadership potential Adaptability in fast-paced environments




Click on "" or Submit your resume through email for future opportunities.

Please send you resume at

careers@kovair.com

showing your interest and capabilities.