Job Description

Job Title:

Admin Executive / Admin Assistant / Front Desk Executive

Department:

Administration / HR

Location:

Taloja MIDC

Reporting To:

HR Manager / Admin Head

Job Purpose:

To manage front desk operations, administrative support, office coordination, and day-to-day clerical activities ensuring smooth functioning of the office and a professional first point of contact for visitors and employees.

Key Responsibilities:Front Desk & Reception:

Greet and attend visitors, clients, vendors, and guests professionally Manage incoming & outgoing calls, courier, and mail Maintain visitor register and issue visitor passes Coordinate meeting room bookings and refreshments.

Administrative Support:

Handle office correspondence, emails, and documentation Maintain filing systems (physical & digital) Assist HR/Admin in day-to-day administrative activities Prepare letters, formats, notices, and internal communication

Office & Facility Coordination:

Coordinate with vendors for housekeeping, security, pantry, stationery, and maintenance Monitor office supplies and raise purchase requisitions Support asset records and office inventory management Ensure cleanliness and discipline at front desk and office areas

Employee Support:

Assist employees with administrative queries Support onboarding formalities (ID cards, forms, basic coordination) Maintain attendance support records (if required)

Compliance & Records:

Maintain statutory registers and admin records (as applicable) Support audit-related admin documentation

Desired Candidate Profile:

Education:

Graduate in any discipline (BA / BCom / BSc preferred)

Experience:

1-3 years for Admin Assistant / Front Desk 2-5 years for Admin Executive

Skills:

Good communication & interpersonal skills Proficiency in MS Office (Word, Excel, Email) Polite, presentable, and well-organized Ability to multitask and handle pressure

Key Competencies:

Professional attitude & discipline Time management & coordination Attention to detail Confidentiality & integrity

Working Conditions:

6 days working (as per company policy) Plant / office environment
Job Types: Full-time, Permanent, Volunteer

Pay: ?25,000.00 per month

Benefits:

Food provided Health insurance Life insurance Provident Fund
Work Location: In person