Job Description

Job Summary

The Admin Executive is responsible for managing day-to-day administrative operations to ensure smooth office functioning. This role includes coordination with vendors, facility management, documentation, asset tracking, and providing overall administrative support to employees and management.

Key Responsibilities

------------------------

Office Administration

Ensure smooth day-to-day office operations and housekeeping
Manage office supplies, stationery, pantry items, and consumables
Maintain records of administrative expenses and bills
Coordinate seating arrangements and workspace requirements

Vendor & Facility Management

Coordinate with vendors for housekeeping, security, pantry, courier, and maintenance services
Handle vendor agreements, renewals, and payment follow-ups
Ensure proper upkeep of office facilities, equipment, and utilities
Raise service requests and track resolution for repairs and maintenance

Asset & Inventory Management

Maintain records of office assets (IT & non-IT)
Track asset allocation, movement, and maintenance
Assist in physical verification of assets and inventory

Documentation & Compliance

Maintain administrative records, agreements, and licenses
Assist in statutory compliance documentation (shop act, fire safety, etc.)
Support audits by providing required admin-related documents

Employee Support

Assist employees with admin-related requirements
Coordinate onboarding logistics (ID cards, access, seating, stationery)
Handle travel desk coordination if applicable

Coordination & Communication

Liaise with internal teams, building management, and external agencies
Handle incoming calls, couriers, and official correspondence
Support management with ad-hoc administrative tasks

Skills & Competencies

--------------------------


Good communication and coordination skills
Strong organizational and multitasking abilities
Vendor negotiation and follow-up skills
Basic knowledge of office administration processes
Proficient in MS Excel, Word, and email communication

Qualification & Experience

-------------------------------


Bachelor's degree in any discipline
2-5 years of experience in administration or office operations
Experience in corporate office administration preferred