Job Description

We are looking for a responsible, organised, and proactive

Administrative Executive

for our preschool. The ideal candidate should have strong administrative skills, excellent communication abilities, and hands-on experience with

Tally for accounting and fee management

. This role ensures smooth day-to-day operations, supports parents and staff, and maintains financial and administrative records accurately.

Key Responsibilities1. Front Office & Parent Handling

Greet parents, visitors, and staff with a pleasant and professional attitude. Handle enquiries (walk-ins, phone calls, emails) and provide accurate information. Assist with admission procedures, school tours, and parent onboarding.

2. Administrative & Operational Support

Maintain student records, attendance, admission forms, ID cards, and documentation. Coordinate daily school operations, schedules, transport lists, and activity calendars. Manage inventory of school supplies, stationery, uniforms, and learning materials. Support teachers with printing, documentation, and event preparation.

3. Accounts & Tally Management

Manage fee collection, fee receipts, and fee follow-ups using

Tally

. Update accounting entries: fee deposits, expenses, vendor payments, petty cash. Maintain accurate ledgers, vouchers, and monthly financial records. Assist in preparing financial reports for management.

4. Communication & Coordination

Share circulars, notices, reminders, and updates with parents through phone, email, or school app. Coordinate with vendors, transport teams, maintenance staff, and service providers. Assist in planning and executing school events, celebrations, PTMs, and annual functions.

5. Compliance & Record Keeping

Ensure proper documentation as per school policies. Maintain files related to admissions, finances, staff attendance, and regulatory requirements. Support management in audits, inspections, and statutory documentation.
Job Type: Full-time

Pay: ?10,326.55 - ?16,000.00 per month

Benefits:

Provident Fund
Work Location: In person