Job Description

Job Title:

Admin Executive

Location:

St. John Universal School, Goregaon, Mumbai

Department:

Administration

Reporting To:

Principal / School Administrator

Job Summary:

The

Admin Executive

will be responsible for managing the day-to-day administrative operations of the school, ensuring smooth functioning of all departments, and providing support to staff, students, and parents. The ideal candidate should be organized, detail-oriented, and able to multitask efficiently in a fast-paced school environment.

Key Responsibilities:

1. General Administration

Oversee daily office operations and ensure administrative efficiency. Maintain records, files, and documentation (attendance, circulars, communication logs, etc.). Handle correspondence, emails, and telephone calls in a professional manner. Coordinate with vendors and service providers for maintenance, repairs, and supplies. Monitor housekeeping, security, and transport operations.

2. Facility Management

Ensure cleanliness, safety, and functionality of the school premises. Coordinate with maintenance staff for timely repair of infrastructure and equipment. Maintain an inventory of school assets, furniture, stationery, and consumables.

3. Support for Academic & Events

Assist in organizing school events, examinations, parent-teacher meetings, and annual functions. Support teachers and departments with administrative requirements. Manage logistics for school programs, guest visits, and workshops.

4. HR & Staff Coordination

Maintain attendance, leave records, and staff schedules. Assist in onboarding new staff members and maintaining employee files.

5. Communication & Liaison

Act as a point of contact between school management, parents, and external agencies. Ensure effective internal communication among departments.

Required Qualifications & Skills:

Graduate in any discipline (preferred: B.A. / B.Com. / BBA). Minimum 2-4 years of experience in school or office administration. Strong verbal and written communication skills in English and Hindi/Marathi. Proficiency in MS Office (Word, Excel, PowerPoint) and email management. Excellent organizational, problem-solving, and multitasking skills. Pleasant personality and professional demeanor.

Working Hours:

Monday to Saturday, 8:00 AM - 4:00 PM (subject to school timings and events).

Compensation:

Commensurate with experience and as per school norms.

Job Type: Full-time

Pay: ?10,319.03 - ?34,476.03 per month

Work Location: In person