Job Description

Job Summary:

The

Admin Executive

will be responsible for managing the

day-to-day administration, procurement coordination, maintenance support, and event logistics

across all Kidzonia centers in Pune. The role requires strong organizational skills, basic tech proficiency, and daily mobility to visit and support multiple centers. The ideal candidate must be

proactive, hands-on, and capable of multitasking across locations and teams

.

Key Responsibilities:

1. General Administration

Manage

administrative operations

of the Regional Office and provide daily support to Kidzonia centers in Pune. Handle

visitor management, documentation, and routine center-level admin escalations

. Maintain updated records of

assets, vendor contacts, complaint logs, and AMC details

. Coordinate with HO and Center Heads for all admin-related requirements.

2. Procurement & Inventory Management

Raise and track

purchase requests for uniforms, stationery, grocery, kits, and event-related materials

. Coordinate with vendors and the HO procurement team to

ensure timely delivery and quality checks

. Maintain

stock registers, delivery logs, and center-wise inventory records

. Negotiate with local vendors for

best pricing, quality, and availability

.

3. Facility Maintenance & AMC Coordination

Visit centers regularly to track and resolve issues related to plumbing, electrical

, carpentry, pest control, etc.

Ensure

timely servicing and AMC completion

of assets like ACs, CCTV, water purifiers, etc. Maintain and follow up on

center-wise complaint resolution trackers

. Coordinate

deep cleaning and monthly maintenance tasks

at all centers.

4. Event Coordination & Resource Planning

Collaborate with Center Heads to plan and prepare for

upcoming events, celebrations, and activities

. Ensure availability and delivery of

event-specific materials

- decor, printables, banners, sound systems, etc. Maintain a

center-wise event calendar and resource checklist

, ensuring proactive planning and execution.

5. Logistics & Inter-Center Support

Oversee

logistics for transferring supplies

between centers, or from RO/HO to centers. Track dispatch of

couriers, materials, kits, and vendor deliveries

. Support

new center setups

by coordinating furniture, branding, and equipment installations.

6. Documentation & Reporting

Maintain organized records of all

purchase orders, bills, receipts, vendor contracts, and quotations

. Submit

weekly status reports

on admin activities, maintenance updates, and procurement progress to the Regional/Admin Heads. Ensure center compliance in terms of

utility bill tracking, rental records, and maintenance logs

.
Requirements

Requirements:

Gender Preference- Male candidate preferred for on-ground mobility and travel Mobility Requirement- Must own a 2-wheeler with valid driving license to travel across centers Computer Skills- Proficient in using computer, email, and WhatsApp for coordination Excel Knowledge- Working knowledge of Excel/Google Sheets for maintaining trackers and reports Language Skills- Basic fluency in English, Hindi, and Marathi preferred Interpersonal Skills- Good coordination, vendor handling, and multi-tasking abilities

Qualifications & Experience:

Education:- Graduate in Commerce, Administration, Business Management, or relevant field. Experience: 2-4 years of experience in admin, procurement, or facility coordination. Prior experience in school/retail/multi-unit operations will be an added advantage.
Qualifications & Experience:

Education:

Graduate in

Commerce, Administration, Business Management, or relevant field

.

Experience:

2-4 years

of experience in

admin, procurement, or facility coordination

. Prior experience in school/retail/multi-unit operations will be an added advantage.
Benefits

Base location:

Kidzonia Pune Regional Office

,

Pimple Saudagar, with

daily travel to allocated centers

. Competitive salary with

travel allowance/fuel reimbursement as per company norms

. Structured reporting and

exposure to fast-growing preschool operations

. Opportunity to collaborate with multiple departments including Academics, HR, and Finance.
Job Type: Full-time

Pay: ₹17,000.00 - ₹25,000.00 per month

Work Location: In person