Job Description

Job Title: Sr. Executive - Administration / Asst. Manager - Administration

Location

: Mumbai

Reporting To

: Admin Manager / HR Head

Employment Type

: On Third-Party Payroll

Office Timings

: 9:00 AM to 6:30 PM (Monday to Friday); Saturday - Office/WFH (as per schedule)

Job Summary

We are looking for a proactive and detail-oriented

Sr. Executive / Assistant Manager - Admin

to oversee end-to-end administrative responsibilities, including

new branch setups

,

vendor management

,

employee support

, and

office operations

. This role requires hands-on involvement in

employee onboarding/offboarding

,

travel arrangements

, and organizing

company events

, with a willingness to travel across PAN India branches when required.

Key Responsibilities

1. New Branch Setup

Coordinate and execute all admin-related tasks for setting up new branches. Identify and finalize vendors for office infrastructure (furniture, internet, security, etc.). Manage procurement and installation of assets: workstations, systems, network, etc. Oversee lease agreements, licenses, and compliance documentation. Ensure full operational readiness including safety, hygiene, and branding/signage.

2. Office Administration

Manage the daily operations of the office to ensure seamless functioning. Maintain office supplies and initiate procurement based on usage and needs. Ensure workplace cleanliness, maintenance, discipline, and professional environment.

3. Facility & Asset Management

Maintain inventory of all office assets and equipment. Coordinate repairs, AMC renewals, and regular facility checks. Ensure continuous availability of utilities (electricity, water, AC, etc.).

4. Vendor & Staff Coordination

Liaise with vendors for housekeeping, pantry, maintenance, and security services. Review and verify vendor invoices and coordinate with the accounts team for payments.

5. Travel & Event Logistics

Handle end-to-end travel bookings (flights/trains/cars) through vendors or online portals. Coordinate logistics for internal/external meetings, trainings, and official events. Organize outdoor employee events such as company picnics, parties, etc.

6. Documentation & Compliance

Maintain records of contracts, licenses, insurance, AMC, and utility bills. Ensure timely renewals and compliance for all offices (Shop Act, Fire NOC, etc.).

7. HR & Internal Support

Coordinate employee onboarding logistics: seating, systems, IDs, welcome kits, etc. Facilitate smooth offboarding: asset collection, clearance, and documentation. Support internal teams with any admin-related needs across departments.

8. Travel Readiness

Should be open and willing to

travel to PAN India branches

as required.

9. Employee Recreation & Engagement Activities

Plan and coordinate employee recreational events such as

annual picnics

,

festive celebrations

, and

team-building outings

.

Arrange logistics for events including

venue booking, transportation, catering, and vendor coordination

.

Collaborate with internal teams to ensure successful execution and smooth flow of activities.

Manage event budgets, invitations, and feedback collection post-events.

Candidate Requirements

Graduate in any discipline; additional certifications in Admin/Facility Management preferred. 4-7 years of relevant experience in office administration and branch setups. Prior experience handling

employee onboarding/offboarding

and

travel bookings

. Strong vendor management and negotiation skills. Proficient in MS Office and email communication. Strong coordination, multitasking, and interpersonal skills.
Job Type: Full-time

Pay: ?10,097.15 - ?34,602.91 per month

Benefits:

Health insurance Provident Fund
Work Location: In person